How do I print a 941 from a previous year

Hi there, hchharris.

Thanks for taking the time to reach out here in the Community. I'd be glad to show you how to print a 941 form from the previous year.

There are just a few steps to get this done. Here's how:

1. Click the Taxes tab in the left navigation bar.

2. Choose Payroll Tax at the top of the page.

3. Select View and Print Archived Forms >> under Quarterly Forms in the Forms section.

4. Choose 941 from the list to view it.

5. When the form appears you'll be able to print.

This article offers information about archived forms: https://community.intuit.com/articles/1771699-archive-old-forms.

Keep up the great work and please let me know if you have any other questions.

Hi,

  I'm reading this and I do not see a "taxes" link on my left navigation bar.  I'm using Desktop Pro 2018.

            Thanks,

              Patti

Hi,

  I tried to follow the instructions you had listed nut I don't have a "taxes" shortcut on my left hand navigation bar.  I am using Desktop Pro 2018.

         Thanks,

          Patti

Hello Tishie18,

I appreciate you for getting back to us here in the Community. Allow me to help print the form 941 from the previous year in QuickBooks Desktop.

The steps provided by my colleague above are for those who are using QuickBooks Online only. Answers will be depending on which product is attached to your community profile in this public forum.

If you select the Automatically create an archive when I e-file or print option when printing or e-filing the previous form, it'll show on your Filing History (see screenshot below).

For the steps on how to print the form from the prior year, you can check out these steps:

1. Click the Employees tab at the top menu bar.
2. Select Payroll Center.
3. Go to the File Forms tab.
4. Below Filing History, go to the Saved Filings tab.
5. Double click the form.
6. Click Print for Your Records.

You can also open 941 manually and enter the prior quarter ending to show the information you need. However, please note that the form format will still show as the current year in QuickBooks, but amounts are from the date you enter.

Please follow these steps:

1. Click the Employees tab at the top menu bar.
2. Select Payroll Center.
3. Go to the File Forms tab.
4. Below File Forms, double-click the form.
5. Enter the quarter ending date.
6. Click OK.

In case you need more insights into locating and processing tax forms, I'm attaching the article I recommend on this:

Process, print, and save QuickBooks Desktop Payroll tax forms.

Please don't hesitate to reach out to me with all of your QuickBooks needs, such as printing federal tax forms. I'll be here to help.

My previous year history has disappeared????  HELP

Hello there, Melissa Maynard.

I'm here to help in accessing the previous payroll form. 

If you're using QuickBooks Online (QBO), you can view your previous filed forms as long as they're archived.

Here's how:

1. In the left menu, click Taxes.
2. Select the Payroll Tax tab.
3. Go to the Forms column, and then click the View Archived Forms link under Monthly, Quarterly, and Anual Forms one at a time. 
4. From the list of archived forms, find the form you're looking for.
5. Click the form and tap View. 

If you're using QuickBooks Desktop (QBDT), the prior years filed forms are under the Filing History in the Payroll Center. 

To view them, here's how:

1. Go to the Employees menu at the top.
2. Select the Payroll Center.
3. Click the File Forms tab.
4. Under Filing History, find the prior year's payroll form you need.
5. To access and print the form, click on the link under the Saved PDF column. 

If you're no longer see the forms, I recommend contacting our Payroll Support team. They have the specific tools to help you access the forms. To reach them, click this link and choose the product you're using for the detailed steps: Contact Payroll Support.

To know more on how to view payroll filed forms, see the below articles:

• Archive old forms
• Acces payroll tax forms and tax payments
• Print your W-2 forms

Get back to me if you have any other questions. I'm always here to help. Have a good day!

Hello, I'm trying to respond to an IRS letter for a 941 for 3rd qtr of 2021. I had responded to the same request in 2022 and followed the instructions above and sent again but saved as the same file and prints with the message DO NOT FILE -IRS WILL NOT ACCEPT-FORM FOR CURRENT YEAR. They claim they didn't receive it again and now I can't locate original to print. How do I print for an older version? Currently using Enterprise 2024.

Good to see you here in the Community, Sheridan2, I can assist with printing the 941 form from the previous year.

To print the 941 form from the previous year, access the Payroll Center to view and print previously filed tax forms. This feature allows you to create federal and state payroll tax forms, which can be submitted electronically or manually to the IRS and state agencies.

Here's how:

1. Go to the Employees menu and select Payroll Center.
2. Select the File Forms tab.
3. Under Filing History select the Save Filings or E-Filings tab.
4. Please select the form to view it.

For the detailed process, see this link: View your previously filed tax forms and payments.  If you're still unable to see all of them, I'd suggest getting in touch with our QuickBooks Desktop Support. They can pull up your account and help you get those forms.

Also, ensure that your QuickBooks Desktop release and Tax table release versions are updated to have the latest features and product improvements.

To assist you in completing 941 forms and understanding how QuickBooks fills in the lines on the form, feel free to refer to the following articles for detailed information:

• File a corrected Federal Form 941 and 940 in QuickBooks Desktop Payroll
• How QuickBooks populates Form 941

Don't hesitate to return here if you have additional questions about getting the previously filed forms in QuickBooks. We'll be willing to lend a hand. Keep safe always.