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How do I print a paper check to replace a Direct Deposit that got rejected?

My employees bank account rejected the direct deposit. I need to reissue the check on paper. How?
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QuickBooks Team

How do I print a paper check to replace a Direct Deposit that got rejected?

I'd be pleased to walk you through on how you can print a paper check, @userracinc-office.


To print a paper check for your employee, I recommend voiding first the direct deposit that you made since it has been rejected. This way, you'll be able to recreate the paycheck and print it afterward.


Here's how you can void the DD check:

  1. Go to the Payroll menu.
  2. Select Employees.
  3. Under Run Payroll, select the Paycheck list.
  4. Select the check(s) you'd like to delete.
  5. Delete or void the paycheck:
  6. Click the I understand that this action cannot be undone checkbox.
  7. Select Delete Paycheck or Void Paycheck to confirm the action.

For more details about deleting and voiding DD paycheck, you can read this article for reference (read the QBO section for the detailed steps): Delete or void employee paychecks.


Once done, you can now start creating a paper check for your employee. In doing this, make sure that you choose Paper Check as the Payment Method. You may temporarily turn off direct deposit and issue a one-time paper check. Turning off direct deposit won't delete your worker's banking info.


To guide you in printing the checks, you can always check out this reference: Printing Checks and Pay Stubs.


You might also want to run a report to keep track of your voided checks in QBO. I’ve added this article that will help you: How to create a report of voided checks.


If you have any other questions, please post them down below. Thank you for your time and have a nice day. 

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