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Level 1

How do I print my W2?

1 Comment 1
QuickBooks Team

How do I print my W2?

Hi there, @cstaigle.


Thanks for reaching out to us here in the Community. I can share some information about the printable W-2s inQuickBooks Online (QBO).


You can download and print their W2 for them by following these steps:


  1. From the left menu, select Taxes, then Payroll Tax.
  2. In the Forms section, select the Annual Forms link.
  3. Select either All Employees or a specific employee name from the drop-down menu provided.
  4. Select the W-2, Copies BC & 2 link. It takes you to the Printable Employee Copies: Form W-2 page.
  5. Choose the appropriate period from the drop-down menu.
  6. Select View to launch Adobe Reader in a new window.
  7. Select the print icon on the Reader toolbar. Then select Print again.


Here’s a helpful article that tackles viewing and printing W-2s in QBO: View and print W-2 forms in QuickBooks Online Payroll.


Know that I'm a post away if you have any additional questions. Take care, and have a wonderful day!

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