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How do I set up for taxes for a new employee (our only employee)?

How do I set up for unemployment taxes for 940,quarterly federal taxes form 94, and Florida department of Revenue employer's quarterly taxes,
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QuickBooks Team

How do I set up for taxes for a new employee (our only employee)?

Congratulations on adding your first employee to your QuickBooks Online (QBO) Payroll account, @hprovan2.


You'll have to complete all the necessary details (i.e. status and allowances) on the employee's profile to make sure his/her taxes are set up accordingly. This way, QuickBooks will automatically calculate the correct amount of his/her payroll taxes. To do this, here's how:

  1. Go to the Payroll menu.
  2. Select Employees.
  3. Choose the employee's name.
  4. Under Employee Details, click the Pencil icon beside Pay.
  5. Go to the What are (employee's name) withholdings? section, then click the Pencil icon.
  6. Make sure all the W-4 details are correct, then click Done.


On the other hand, everything you need to set up with your payroll account can be found on the Payroll Settings page. It's where you can properly organize your federal (940) and state (Florida) quarterly tax and unemployment details. Here's how:

  1. Go to the Gear icon.
  2. Select Payroll settings.
  3. Go to the Taxes section.
  4. Select the tax info you want, then complete all the tax details needed.


After that, you're now ready to run your first payroll for your employee.


QBO Payroll monitors and updates your federal, state, and local taxes every time. You'll get email and reminders, so your taxes and forms are always on time. You can also enroll in our E-File and Pay features to electronically file and pay taxes. To learn more about this, kindly check out this article: Enroll in E-File & Pay. It also contains answers to the most frequently asked questions about the said topic.


Additionally, I want to ensure your compliance with the state of Florida's payroll tax regulations. To do this, you can refer to this article: Florida Payroll Tax Compliance. It includes topics about tax forms, withholdings, unemployment, e-file and pay information, and employer registration.


Please feel free to comment below if you have other payroll tax concerns. I'm just around to help. Take care always.

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