How do we include accrued/unused vacation pay in an employee's final paycheck? We are a CA business and required to pay this.

I can show you how to include accrued vacation pay on your employee's paycheck, sarao.

Once you set up vacation for your employees, you can then run payroll. This will include accrued vacation when you create an employee’s paycheck. 

Here’s how:

1. Go to the Workers menu, then click Run payroll.
2. Select the pay schedule then click Continue.
3. Choose the name of the employee.
4. Enter the accrued vacation.
   
5. Click Preview payroll.
6. Once settled, Submit payroll.

You can also print the checks and hand them over to your employees. I recommend using the Paycheck list report to easily print the paycheck. 

Here's how:

1. Click Reports at the left panel.
2. From the search icon at the left corner, type Paycheck History.
3. Click Export to Excel dropdown and then select print or save PDF.
4. Hit the print button. 

Moreover, here's how you can print your paycheck and pay stubs when running payroll.

You can have this article handy for some links about the payroll tasks in QuickBooks Online: Payroll Resource Hub.

Feel free to visit our QuickBooks Online learning guides for tutorials and webinars about the product.

If you have any other follow-up questions about handling paychecks in QBO, please let me know by adding a comment below. I'm always here to help. Have a good one!

What's the process for this for Quickbooks Desktop?

Hi there, TRUDEVCO.

Let me guide you in adding the employee's unused Vacation hours in QuickBooks Desktop Payroll.

To add you employee's unused Vacation hours, you just need to click Preview Paycheck.

Like this:

1. Open the Preview Paycheck window by clicking Open Paycheck Details, when creating a paycheck.
2. Go to the Item Name column in the Earnings section, and choose the vacation item you created.
3. Enter the number of hours.
4. Once done, click Save & Close.

You can check out this article for more information: How to see sick or vacation time on a paycheck.

I'm also adding this resource as your future reference: Create final paychecks for terminated employees.

Get back to me if you still have other questions about payroll. I'm always here to help. Have a nice week!