How do you edit W2s? When integrating to Quickbooks online it did not pull in occupational/local taxes correctly. I need to add them to the W2.

Hi, ironworksinc09.

In QuickBooks Online Payroll, we can’t directly edit W‑2s to add or change local/occupational taxes. Here's the process of correcting the information and filing forms:

1. Correct the employee details and ensure you have added the local/occupational taxes correctly.
2. Contact our Live Payroll Support Team to submit a payroll correction case.
3. Submit W-2Cs to amend the W-2s with incorrect payroll data.

First, verify and correct the employee details for future payroll:

1.  Select the All apps menu on the left panel and choose Payroll > Employees.
2. Open the employee’s profile, then click Edit in the Employee details section.
3. Ensure the Work location is assigned to the correct locality and save the changes.

Next, confirm the company's Work locations match where the employee actually works. Here's how:
 

1. Close the Employee details page and click the Settings (gear icon) in the upper-right corner.
2. Select Payroll settings and click the Edit (pencil icon) of the Work location section.
3. Click Edit on the work location and verify the assigned employees. 
4. Update the work location if necessary.

These changes won’t affect past paychecks or W‑2s. Correcting prior periods requires a payroll correction case, which our Live Payroll Support team can process. You can contact them via the Get help with QuickBooks products and services article, which also lists their support hours.

 
If you haven't filed the W-2s yet, you can file them as you normally would after the payroll correction. Otherwise, you'll have to file the W-2C forms with our support. For more information, visit Fix an incorrect W-2 and W-3.

Remind affected employees that a W‑2C is forthcoming and the original W‑2 shouldn’t be used for local tax filing.

Don’t hesitate to reach out if you need anything else.

Hi @ironworksinc09,

I just wanted to follow up to check if the resolution we provided helped resolve your issue.

Please let us know if everything is now working as expected or if you're still experiencing any problems.

We'll be glad to assist further if needed.