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thogue
Level 1

How to categorize ADP payroll transactions in bank feed

I'm new to QBO. 

 

I have my account connected to QBO so it downloads all transactions from the bank. ADP deducts wages and taxes weekly from this bank account. 

 

I have watched so many videos with so many different variations of how to record payroll so I'm a little confused about which way is the 'right' way. 

 

Do I create expense accounts for wages, workers comp, employee taxes withheld, processing fees, and compensation of officers; additionally the payroll tax payable in the chart of accounts and then categorize from the feed? 

1 Comment 1
Adrian_A
Moderator

How to categorize ADP payroll transactions in bank feed

Thanks for trying QuickBooks, thogue.

 

Yes. We'll have to create a payroll expense account to track your payroll expenses. Let me guide you with these steps:

 

Just a heads up, I'd still recommend reaching out to your accountant so they can guide you on what's the best accounts to use.

 

  1. From the Accounting tab, select Chart of Accounts.
  2. Click the New button.
  3. Select Expenses as the Account Type.
  4. In the Detail Type field, select Payroll Expenses.
  5. Enter a Name.
  6. Click Save and Close.

 

 

Afterward, we'll have to categorize the transactions. 

 

  1. Select Banking from the Transactions tab.
  2. Go to the For review tab.
  3. Select the transaction, and then select the payroll expense account we've created under the Category field.
  4. Click Add.

 

 

You can also create a rule to help you categorize the transactions easily. I've added these articles for more information:

 

 

Feel free to get back to me if you still need help. I'll be around!

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