cancel
Showing results for 
Search instead for 
Did you mean: 
kellyahr
Level 1

How to change the bank account on a past online paycheck

change the bank account used on past online paycheck internally
1 Comment 1
Kurt_M
QuickBooks Team

How to change the bank account on a past online paycheck

Hi there, @kellyahr.

 

We're thankful you've given us this opportunity to help you change the bank account used from your previous online paycheck inside QuickBooks Online (QBO). Before doing so, please know there are things you want to consider when changing the account you want to use for the previously processed payroll.

 

If these previously created paychecks are direct deposits or they're paychecks from prior quarters, you'll need to do a journal entry to correct their bank account posting. But before that, you may want to consult your accountant so they can help you ensure it is posted correctly to your preferred bank account. If you don't have an accountant, We can help you find one. Feel free to visit this page to find an accountant for your business: Find a QuickBooks ProAdvisor.

 

If you wish to continue with the journal entry method, we'll gladly input the steps to get you going:
 

  1. Access your QuickBooks Online company.
  2. On the left navigational bar, click the + New button.
  3. Select Journal entry.
  4. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
  5. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
  6. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
  7. Enter information in the memo section so you know why you made the journal entry.
  8. Select Save and new or Save and close.

 

See this page for more details: Create journal entries in QuickBooks Online.

 

Another thing is that if they're not direct deposits or paychecks from prior quarters, you'll want to change the bank account used and then delete and recreate those paychecks so they'll be posted to the preferred posting account. We can input the steps below so you can proceed:

 

  1. Access your QuickBooks Online company.
  2. On the top-right corner, click the Gear icon and then select Payroll Settings.
  3. From Bank Accounts, select Edit ✎.
  4. Click Update.
  5. Select Add new bank account.
  6. Click your bank name. You may be asked to enter your online banking user ID and password. Otherwise, select Enter bank info manually. Enter your routing and account number, then select Save.
  7. Select Accept and Submit.

 

For further guidelines, see this article: Change your payroll bank account.

 

In addition, here are some articles to help you manage employee paychecks, ensure data entered is accurate, as well as prepare to wrap up this year's payroll inside QBO:

 

 

@kellyahr, you can visit the Community space if you need further assistance managing previously created paychecks inside QuickBooks. Also, we'll be happy to help you again if you have any additional concerns or a goal you'd like to accomplish inside the program. We've got you covered. Take care, and have a good one!

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up