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Hello there, 2022-accountingquestions.
Thank you for being detailed about your payroll concern. This will guide us on how to correct the paycheck for your employees.
Let’s create a payroll adjustment for the health insurance to fix the error. Please know that you’ll have to manually input the changes on your health insurance item including the new rate. Once it’s updated, you’ll no longer have to perform the same process again.
Since the amount for the payroll item is incorrect, check your employees to see if you can add the remaining amount to the next payroll. If they’ll agree to your suggestion, set up the deduction item.
Here’s how:
- Head to the Lists menu at the top and choose Payroll Item List.
- This action will open a page where you can add or edit a pay type.
- Scroll down to the bottom of the page and click the Payroll Item drop-down to select New.
- In the Add new payroll item window, tick the radio button for Custom Setup (allows editing of all settings, recommended for expert users) and click Next.
- Mark the radio button for Deduction (Union Dues, 401(k) deferral, Simple IRA, HAS) and tap the Next button to proceed.
- Then enter the payroll item’s information in the Name used in the paychecks and payroll reports screen.
- Press the Next button to continue.
- Fill in the fields for Agency for employee-paid liability and tap Next to open the Tax tracking type screen. You may want to consult with an accountant for further assistance. They recommend which one to use and ensure the deduction item is reported correctly on your tax forms.
- From the drop-down, choose the one that best fits the deduction item.
- Tap the Next button until you reached the Finish button.
After setting up everything, you can use the newly added item to your workers' paychecks. This reference contains additional information about adding company pay items such as deduction or PTO: Get started with QuickBooks Desktop Payroll. You’ll also see the links on how to accomplish other payroll processes in QBDT.
To get around some of your payroll tasks, our self-help articles will guide you on how to perform each one using your payroll service. The topics include running payroll, handling tax notices, managing workers' information, and processing tax forms and payments.
Reach out to me again if you need assistance or concerns in correcting your paychecks. I’ll jump right back in to help and get this taken care of for you. Have a good day.
