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How to correctly enter employee's vacation/PTO balance payout on their final paycheck

I have an employee who is leaving and will be receiving their final paycheck at the end of this month. We need to pay out their unused PTO/Vacation balance on that check. How/where do I enter that so that it gets taxed correctly and accounted for correctly on their W-2? It isn't a bonus, just  accrued but unused PTO balance.

 

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How to correctly enter employee's vacation/PTO balance payout on their final paycheck

Thanks for stopping by the Community, crystaldowntownfdl.

 

I'm here to share with some insight on how to handle employee's vacation/PTO balance on the final paycheck.

 

If you wish to pay out unused PTO/Vacation balance, you can either create a termination check or severance check. The termination check is the last check the employee would receive. Severance check is a payment package offered to employees based on certain length of service and salary requirements.

 

Creating a these checks is the same as creating a regular paycheck. I'd be delighted to show you how:

  1. Go to Employees on the left menu.
  2. Select an employee.
  3. Click Edit employee.
  4. Click Add additional pay types and select a suitable pay type (Other Earnings or Bonus). 
  5. Click Done.
  6. Click Run Payroll
  7. Select the pay period and enter the pay date.
  8. Click OK.
  9. Click Submit Payroll.

To be more familiar with severance pay and termination check in QuickBooks Online (QBO):

Should you have other questions about termination check or severance check, just let me know. I'm always ready to help.

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Level 1

How to correctly enter employee's vacation/PTO balance payout on their final paycheck

I have the exact same question/scenario but am using Quickbooks Desktop (not Quickbooks Online). I cannot find any explanation online for a solution to this for the Quickbooks Desktop product. Could you point me in the right direction? 

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