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Level 1

How to delate a payroll item

My company no longer offers a 401k plan.  I need to remove that payroll item.  The W-2 are still stating that we have a retirement plan.


thanks for you help

Not applicable

How to delate a payroll item

You can't delete items that have been used.

Why do you want to delete it?

QuickBooks Team

How to delate a payroll item

Hello there, @cricke5166.


@Anonymous is correct! Allow me to share additional information about managing your payroll item in QuickBooks Desktop.


Currently, there's no ability to delete a specific payroll item or payroll liability such as 401K plan. What you can do is to remove it from your list of active payroll liabilities. Here's how:

  1. Go to Employees.
  2. Select Payroll Center.
  3. In the Payroll Center, choose Pay Liabilities tab.
  4. From the Other Activities list, click the Change Payment Method.
  5. In the Payroll Setup window, click Benefit and Other Payments.
  6. Click Schedule Payments.
  7. Double-click the payroll item you want to edit.
  8. Under Payment Frequency, click to select I don't need a regular payment schedule for this item.
  9. Click Finish twice.

If you need further help with the steps above, I'd recommend reaching out to our Payroll Support Team. An agent will be able to further assist you via secured remote access session.


Here’s how to contact us:

  1. Go to: 
  2. Choose your QuickBooks Product.
  3. Select Payroll.
  4. Choose your type of Payroll Subscription.
  5. Hit Payroll.
  6. Click on the View Contact Info button to see the support number.

Stay in touch with me if you have other questions about preparing your employee's W2.  I’m always here to help.

Level 15

How to delate a payroll item



Please Learn from the info here.




A Payroll item assigned to each employee in Edit Employee, means it is still part of their Payroll Setup. Edit each name and Remove that they no longer participate.


The Payroll Item exists because it has been in use. But you don't want it Currently In Use for any Name. Also make sure to remove it from the Employee Default, if you listed it there.




You don't Unschedule the liability. It won't show unless there is an Amount. Scheduled or not is a Helper tool that helps you Pay the right amount and on time.




If you accidentally left it Assigned to names and it got used on the paychecks in 2019, then you need to address that it should not be there, for Deduction and/or Company Match. For Company Match, that is simply a matter of Deleting it from each paycheck details. For Employee Contributions deducted this year, the problem is you changed the Tax computations by this item being included. You need to Reverse that item on the next payroll cycle in this year, so that income taxes compute and get withheld. This will Offset the YTD of that item, as well.


The Payroll item is Fine; it stays on the Payroll Items List. You simply want to make sure it is No Longer in Use. And you pay any final liabilities, and make sure there is no New Liability from the error of it being in someone's Payroll Setup.

Level 2

How to delate a payroll item

another absolutely stupid feature of quick books, let me run my own business how i want to, i don't need your advice or your features forced on me or my business 

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