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erecinos86
Level 1

How to delete a duplicate employee

 
3 Comments 3
MaulikH
QuickBooks Team

How to delete a duplicate employee

Hey there, erecinos86.

Welcome to the QuickBooks Community. I can help with deleting that duplicate employee. Follow these steps, also keep in mind you can only delete employees that have no paychecks or pay history.

  1. Select Workers > Employees.
  2. Select the employee's name.
  3. Select Edit Employee.
  4. Select Delete employee.
  5. Select Yes to confirm the deletion.

If for any reason this doesn't work, you may need to try merging the employees. You can view on merging employees here. Let me know how it went and if you have any questions.

LizinOLA
Level 1

How to delete a duplicate employee

I have no "Workers" tab to select.  I go under payroll setup...I see the duplicate employee...I select EDIT and I can make him inactive (which I did) but there is no option to delete him.   It keeps showing up on my payroll summary with all zeros of course.  So he doesn't show up on my payroll list when it's time to do payroll, but he shows up on all of my payroll summaries and reports.  CPA wants me to remove it...it's distracting.  But I don't see how I can do it.  I must be missing something.  I have Quickbooks Desktop Pro 2019.

Liz

 

MorganB
Content Leader

How to delete a duplicate employee

Hey there, LizinOLA.

 

Thanks for reaching out here in the Community. I'd be glad to show you how to remove the employee you no longer need to show in your account.

 

The first set of steps listed above is for the Online version of QuickBooks. No worries, I've got the info you need to get this done in the Desktop program. 

 

There are a couple of options to consider in this situation. One, you can actually delete the employee by right clicking their name, then choose Delete. This method would only work if the customer doesn't have any transactions. If you do receive an error when trying to delete due to an open balance or transaction, the second option is to filter the payroll report. Here's how:

 

1. Select Reports, then Employees and Payroll.

2. Choose your desired existing report.

3. Click Customize Report to modify. Here you can choose to only show active employees, or select only the names you do want to see on the report.

4. Select OK.

 

I recommend checking out the following linked article for more info on customizing payroll and employee reports in QuickBooks Desktop.

 

I'm just a comment or post away if you have any other questions. Take care!

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