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Experienced Member

How to enter and pay payroll tax penalties for late payments

Someone please verify that the only way to record/pay penalties/fines associated with payroll taxes paid late is to pay the amount showing in payroll liabilities as is (without penalty/interest).  Then go make a payment separately for the penalty and interest (even though it's not a separate payment).  I pay all my payroll taxes online, so when I made the payment, the Iowa Department of Revenue calculated the amount of penalty and interest due on the date I was paying automatically, added it to the total due, and collected the whole amount.  I can't see a way to add the penalty/interest through payroll, so I'm assuming these two amounts have to be entered/paid on separate "checks"/payments.  Is this correct?  It's possible to add penalty/interest to a sales tax payment, and pay it altogether.  They should add this capability to payroll.  Allow you to make an adjustment that DR's the penalty account, and CR's the SIT (or whatever) payroll tax liability account.  Perhaps there is a way, and I don't see it.  Please advise, and thanks...

Solved
Best answer 4 weeks ago

Accepted Solutions
Moderator

Re: How to enter and pay payroll tax penalties for late payments

Thanks for checking in with us, Cvbose.

I can provide you the easy steps in entering and paying your payroll tax penalties and interest via QuickBooks Desktop.

 

When you have existing liabilities under the Pay Liabilities tab, you can add the penalty amount under the Expenses column.

 

Here's how:

 

  1. Click Employees at the top menu bar.
  2. Select Payroll Center.
  3. Go to the Pay Liabilities column.
  4. Select on liability by putting a check-mark in the box beside it.
  5. Click View/Pay.
  6. Go to the Expenses column, under the Liability Payment Checking page.
  7. Click Add new to add the penalty account under the Account column.
  8. Click Save and Close.
  9. Fill in the necessary information and make sure to click on E-payment beside Check.
  10. Click Recalculate to recalculate the amount.
  11. Proceed with the process.

You may the following articles helpful:

 

For additional help, you can also reach out to our QuickBooks Desktop Support.

 

  1. Within your QuickBooks Desktop, click Help at the top menu bar.
  2. Enter a brief description of your concern then click Contact Us.
  3. To route you to the correct support expert, we need to know what type of question you have. Give a brief description of your issue and click Continue.
  4. We’ll provide you a few options. You choose which one is best for you.

You can always get back to me if you have additional questions about payroll tax penalties in QuickBooks. Have a good one.

3 Comments
Moderator

Re: How to enter and pay payroll tax penalties for late payments

Thanks for checking in with us, Cvbose.

I can provide you the easy steps in entering and paying your payroll tax penalties and interest via QuickBooks Desktop.

 

When you have existing liabilities under the Pay Liabilities tab, you can add the penalty amount under the Expenses column.

 

Here's how:

 

  1. Click Employees at the top menu bar.
  2. Select Payroll Center.
  3. Go to the Pay Liabilities column.
  4. Select on liability by putting a check-mark in the box beside it.
  5. Click View/Pay.
  6. Go to the Expenses column, under the Liability Payment Checking page.
  7. Click Add new to add the penalty account under the Account column.
  8. Click Save and Close.
  9. Fill in the necessary information and make sure to click on E-payment beside Check.
  10. Click Recalculate to recalculate the amount.
  11. Proceed with the process.

You may the following articles helpful:

 

For additional help, you can also reach out to our QuickBooks Desktop Support.

 

  1. Within your QuickBooks Desktop, click Help at the top menu bar.
  2. Enter a brief description of your concern then click Contact Us.
  3. To route you to the correct support expert, we need to know what type of question you have. Give a brief description of your issue and click Continue.
  4. We’ll provide you a few options. You choose which one is best for you.

You can always get back to me if you have additional questions about payroll tax penalties in QuickBooks. Have a good one.

Experienced Member

Re: How to enter and pay payroll tax penalties for late payments

Hey...  I keep getting emails from [email address removed].  They are asking me to "Click here to view the reply, and mark one as an Accepted Solution.  I clicked the link, which took me to the answer.  There is NO WHERE I can find to "mark one as an Accepted Solution".  I tried calling customer support.  DON'T EVER DO THAT.  They are not helpful for questions that do not relate to the software itself.  Anyway, do you know how to mark your answer as correct?  I'd like them to stop sending emails on this, without having to opt out entirely.  Thanks...

QuickBooks Team

Re: How to enter and pay payroll tax penalties for late payments

Thanks for reaching back out, @Cvbose.

 

I've got some information to share with you about marking an answer from the Community as "Accepted Solution".

 

I'd like to let you know that the answer that was given by my peer RoseMarjorieA has been marked as an Accepted Solution already. Thank you so much for this recognition, and we're pleased to hear that you're now all set.

 

I got here some screenshots that shows it has been marked as solved:

 

On the other hand, when receiving a response from our team, you have the option to click the Accept as Solution button if the answer has solved your concern. Having that said, you'll no longer be receiving emails about the question that you've posted. 

As always, if you have any other concerns with QuickBooks you can always post again here in the Community

 

I'll be around to lend a helping hand. Wising you and your business continued success!

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