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How to enter unpaid maternity leave in Quickbooks Online


 We are a small business in California and are using Quickbooks online. I want to know about the correct process to handle situation when an employee takes maternity leave. In this period, employee will be paid by California EDD, so for company it is considered unpaid leave. From what I understand, we only need to change employee's status in quickbooks to "Unpaid leave of absence" and process payrolls for other employees as we usually do. And when the above employee resumes, we just update her status to Active. Is this a fair understanding, or something else is also needed to be done in quickbooks. 


Thanks for your help!

1 Comment
QuickBooks Team

How to enter unpaid maternity leave in Quickbooks Online

Hello there, ajayup.


Thanks for giving me thorough and clear details about what you need in QuickBooks Online. I have some information to share regarding employees' maternity leave.


Yes! You're doing the right steps in setting up her maternity leave status. As well with changing it back to active when she returns to work.


However, I'd still recommend consulting with the California EDD agency about it. This is to clarify if there are any employer share taxes you need to pay. Also, they can help ensure that the item is set up correctly and all necessary details are added. 


You'll want to contact the state directly or wait for their email for further instructions. To learn more about the maternity and paternity leave, check out the articles below:


Sit back and relax! You've handled everything right. 


Please let me know how your talk with the agency goes and if you've successfully set up the maternity leave. I'll be around to help! 


Wishing you the best.

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