How to manually add a 941 tax payment desktop

sstaple2 · ‎December 18, 2019

Hi there,

I ran into an issue late last year where my Quickbooks payroll enhanced stopped tracking my tax payments on account of a expired credit card. The result was quite a mess, I ended up carrying a past due balance on my 941 payments for the better part of this year unknowingly to me.

I thought it was fixed in March, where I spoke to the IRS after responding to their letter. I made a manual 941 payment as requested by them.

I cannot for the life of me figure out how to record this tax payment in quickbook desktop pro 2019 or in the enhanced payroll. All other payments are regularly recorded automatically and sent to the IRS, but this time because of the issue, this manual payment is not and I do not know how to add an extra 941 "catch up" payment into my quickbooks so its properly recorded in my end of year filings.

Any help would be appreciated. Thank you.

FritzF · ‎December 18, 2019

Welcome to the Community, @sstaple2.

You can record the tax payment you've made outside QuickBooks Desktop (QBDT) using the Enter prior payments feature. This option can be also used for historical tax payments for the current or previous years.

Here's how:

Open QBDT and go to the Help menu at the top to get to the About QuickBooks.
Press Ctrl + Alt + Y or Ctrl + Shift + Y keys to open the Setup YTD Amounts window.
Tick Next until the Enter prior payments section.
Select Create Payment to record the payment in the Enter Prior Payments window.
Enter the Payment and For Period Ending dates, then choose the payroll tax item that you've already paid in the Taxes and Liabilities field.
After that, click Next Payment or Finish to complete.

For further guidance about the process, consider checking out this article: Enter historical tax payments in Desktop payroll.

Please let me know in the comment if you have any other issues or concerns. I'm more than happy to help. Have a great day!

View solution in original post

FritzF · ‎December 18, 2019

Welcome to the Community, @sstaple2.

You can record the tax payment you've made outside QuickBooks Desktop (QBDT) using the Enter prior payments feature. This option can be also used for historical tax payments for the current or previous years.

Here's how:

Open QBDT and go to the Help menu at the top to get to the About QuickBooks.
Press Ctrl + Alt + Y or Ctrl + Shift + Y keys to open the Setup YTD Amounts window.
Tick Next until the Enter prior payments section.
Select Create Payment to record the payment in the Enter Prior Payments window.
Enter the Payment and For Period Ending dates, then choose the payroll tax item that you've already paid in the Taxes and Liabilities field.
After that, click Next Payment or Finish to complete.

For further guidance about the process, consider checking out this article: Enter historical tax payments in Desktop payroll.

Please let me know in the comment if you have any other issues or concerns. I'm more than happy to help. Have a great day!

View solution in original post

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