How to print my w2

Welcome, @Archer Dental and thank you for coming to the QuickBooks Community for assistance. I have some insight on printing W2s to pass along.

You can print w2s from the Payroll Tax Center(PTC).

Here are the steps:

1. Go to the Payroll Tax Center (PTC) from your QuickBooks file:
   1. Choose Employees > Payroll Center.
   2. Click the File Forms tab.
   3. Click View/Print forms & W-2s.
   4. Enter Payroll PIN. Click OK.
2. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
3. Click the employee's name to open the W-2 form you want to print. (If the W-2 does not open, hold down the Ctrl and Alt keys while clicking the employee W-2.)
4. If prompted, select View Reprints. (This adds the REISSUED STATEMENT watermark to the W-2.) Click Continue. (If you are not prompted, the REISSUED STATEMENT watermark automatically appears on the W-2 form).
5. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

For more information on printing W2s, click here.

Please remember, I'm always here for any other questions or concerns.

I don't have the option to choose the "View/Print forms & W2s"? Is there something in the setup that might have been missed, we have not printed W2s from QuickBooks since 2016 but will start again for 2019.

Angie Jordan

I can show you another way on how to print the W-2 form, Angie Jordan.

Here are the steps:

1. Click Employees located at the top, and select Payroll Tax Forms and W-2s.
2. Select Process Payroll Forms, and In the Filing History section, click the Saved Filings tab.
3. Find the form you want to print and click the link under the Saved PDF column..
4. Select the Print icon to print.

I've got a sample screenshot here for a visual guide:

You can also check this article for the detailed steps: Print W-2 and W-3 forms.

If you ever have questions related to QuickBooks Desktop Payroll, please don't hesitate to comment below. Thanks.