Welcome, @Archer Dental and thank you for coming to the QuickBooks Community for assistance. I have some insight on printing W2s to pass along.
You can print w2s from the Payroll Tax Center(PTC).
Here are the steps:
For more information on printing W2s, click here.
Please remember, I'm always here for any other questions or concerns.
I don't have the option to choose the "View/Print forms & W2s"? Is there something in the setup that might have been missed, we have not printed W2s from QuickBooks since 2016 but will start again for 2019.
I can show you another way on how to print the W-2 form, Angie Jordan.
Here are the steps:
I've got a sample screenshot here for a visual guide:
You can also check this article for the detailed steps: Print W-2 and W-3 forms.
If you ever have questions related to QuickBooks Desktop Payroll, please don't hesitate to comment below. Thanks.
My QBks version 2020 stopped printing the employee copies of the W2s. I printed them from 2 companies a couple of weeks ago, but now it will only print the Social Security copies & the W3. It will not save the employee copies of the W2s to pdf so I can print them. I have used the QBs tool hub & file doctor to fix the QBks file and also uploaded the latest payroll update & company update several times. Seems to be some program problem. Can you help or direct me to someone I can talk to at Intuit? Thank you for anything you can do to help me.
I'll help with your printing issue so you can process your tax forms, SusanL11.
Aside from the Tool Hub and File Doctor, I have a couple more steps to recommend that can resole printing and PDF issues in QuickBooks Desktop.
You can start by rebooting your computer. Then, reopen your company file and print the form. If you're still getting the same result, try to reset your temp folder permissions. Check the folder permissions to the TEMP folder.
Then, confirm you can print to your XPS (only for Save as PDF and Email issues). QuickBooks uses parts of the XPS Document Writer (Microsoft Windows product) to save as a PDF.
Lastly, you can rename the QBprint.qbp file. It contains a data line for each form in QuickBooks Desktop. When you print a form, QuickBooks pulls the settings from Qbprint.qbp and uses them to print it. Here's how to rename it:
I'd also like to share this checklist that can serve as your guide for your year-end tasks:
Please don't hesitate to add another reply if you still need help with this.
I purchased preprinted w2/w3 Intuit forms. After reviewing all the iformation, the print prefrences does not highlight. When I select print to PDF it only will print an employee once and not in duplicate to one form.
Hi there, @853183.
I can help you with printing your forms in QuickBooks Desktop.
If you're using preprinted forms, you need to perform a print test to check and adjust preprinted forms alignment. Any adjustments you make will remain until you change them. At this time, I recommend checking out your printer settings to make sure every detail is correct.
For more tips about printing W2/W3 Forms and the types of paper available for printing forms, you can check out these links:
Also, here are some of our help articles you can read more about fixing issues with printing forms in QuickBooks Desktop:
If there's anything else you need help with printing your forms, please let me know by adding a comment below. I'm always here to help. Have a good one!
Did you resolve this problem? I am having the same issue. I don't have a W2 print option for my employees. All I get is the W3. There's not even a view option in the forms like every other forum says.
Hello there, @jules70.
Let's perform some troubleshooting steps to ensure that you'll be able to print your W2 forms from QuickBooks.
First, let's start by making sure that your QuickBooks software is updated to the latest version. This way, you'd always have the latest features and fixes.
Once completed, let's make sure to reboot your device. This ensures that all component are updated. Once you open QuickBooks, you'd want to make sure to download your latest payroll tax table. Let me show you how.
Now, you can try printing your W2 form again. Here's how:
If the issue persist, you can run the QuickBooks Verify and Rebuild tool to make sure your data is error-free. This easily fixes data concerns found within the program.
Lastly, you can check these articles to learn how to process and print Payroll tax forms:
Keep me posted if you have other questions about payroll and forms. I'm still here to help you further. Wishing you and your business continued success!
Hello there, @Kristen1234.
You can follow the steps recommended by my colleague, @IamjuViel. You'll want to update your QuickBooks software first and then get the latest payroll tax table. Doing this will fix most issues in the system.
Once done, you can print your W-2 form for your record or save it as a PDF.
If the hurdle continues, I suggest running the tool to verify and spot some errors if there are any. Then rebuild the program so that QuickBooks can self-fix. For reference, you can follow the steps outlined through this article: Resolving Potential Data Issues.
Also, I've added a video article that you can get clues to with W-2 concerns: Get answers to your W-2 questions.
Let us know how it goes and share with us more details about it. I'll get back to you as fast as I can. Take care and more power to your business!
Hey there, Iqan.
Thanks for posting here in the Community. If you're unable to find your W-2's using the steps in the article provided above by my colleagues above, my recommendation would be to reach out to our support team. They can guide you click-by-click on the process and answer any questions you may have about your individual account. To reach them, click this link, then choose which version of QuickBooks you have. From there you'll find the steps to reach out to our support team.
While you're waiting to hear back from them, I'm including this article that was posted earlier by my colleague, just in case you missed it. It covers the process you can follow to find and print your W-2. If there's anything else I can help with in the meantime, feel free to post here anytime. Thanks and I hope you have a great day.