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Level 2

How to void a paycheck after the direct deposit has occurred?

 
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Best answer December 19, 2019

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QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

Hi gstuart,

 

The reports stated by KlentB is only for voided paychecks. The deleted ones will not show on that report. However, you can find the details in the Audit Log report if you want to recreate them. I'll show you how to retrieve the data.

  1. Click the Gear icon.
  2. Choose Audit Log under Tools.
  3. Find the deleted paycheck and click View.


By the way, tax season is coming. Feel free to read the year-end checklist for your reference.

If you need more help checking the details of the paychecks, please let us know.

View solution in original post

4 Comments 4
Highlighted
QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

I can help you in voiding a paycheck, gstuart.

 

In this process, we'll have to consider that QuickBooks only allow us to void direct deposit paychecks within the current quarter. The system will automatically recalculate your tax liabilities after a check has been voided or deleted.

 

You can follow the steps below to void a paycheck:

 

  1. Select Workers from the sidebar menu.
  2. Click the Employees tab.
  3. Select the employee's name.
  4. Click the Paycheck List hyperlink.
  5. Choose the paychecks you want to void.
  6. Select Yes, then Continue. (We can only delete manual checks. Both manual and direct deposit checks can be voided.)
  7. Mark the box to confirm action.
  8. Select Void Paycheck.

After voiding the check, an email will be sent to the master administrator and the accountant (if applicable) of the business.

 

I've included an article that will help you create a report of the voided checks.

 

Feel free to post your concerns and questions in the Community if you need additional help in managing your paychecks. We're always ready to help.

Highlighted
Level 2

How to void a paycheck after the direct deposit has occurred?

KlentB,

 

Thank you for helping.  However, “Void” was not an option when I found the three checks in question, so I had to select “Delete”.  They were successfully deleted.

 

Now, in the article you referenced, the filter drop-down list for Transaction Type does not contain an entry for “Void” in the Memo filter field.  How do I find these deleted transactions?

Highlighted
QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

Hi gstuart,

 

The reports stated by KlentB is only for voided paychecks. The deleted ones will not show on that report. However, you can find the details in the Audit Log report if you want to recreate them. I'll show you how to retrieve the data.

  1. Click the Gear icon.
  2. Choose Audit Log under Tools.
  3. Find the deleted paycheck and click View.


By the way, tax season is coming. Feel free to read the year-end checklist for your reference.

If you need more help checking the details of the paychecks, please let us know.

View solution in original post

Highlighted
Level 2

How to void a paycheck after the direct deposit has occurred?

I had found that solution on my own, but I appreciate your follow-up nonetheless.

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