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Level 2

How to void a paycheck after the direct deposit has occurred?

 
Solved
Best answer December 19, 2019

Best Answers
QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

Hi gstuart,

 

The reports stated by KlentB is only for voided paychecks. The deleted ones will not show on that report. However, you can find the details in the Audit Log report if you want to recreate them. I'll show you how to retrieve the data.

  1. Click the Gear icon.
  2. Choose Audit Log under Tools.
  3. Find the deleted paycheck and click View.


By the way, tax season is coming. Feel free to read the year-end checklist for your reference.

If you need more help checking the details of the paychecks, please let us know.

View solution in original post

6 Comments
QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

I can help you in voiding a paycheck, gstuart.

 

In this process, we'll have to consider that QuickBooks only allow us to void direct deposit paychecks within the current quarter. The system will automatically recalculate your tax liabilities after a check has been voided or deleted.

 

You can follow the steps below to void a paycheck:

 

  1. Select Workers from the sidebar menu.
  2. Click the Employees tab.
  3. Select the employee's name.
  4. Click the Paycheck List hyperlink.
  5. Choose the paychecks you want to void.
  6. Select Yes, then Continue. (We can only delete manual checks. Both manual and direct deposit checks can be voided.)
  7. Mark the box to confirm action.
  8. Select Void Paycheck.

After voiding the check, an email will be sent to the master administrator and the accountant (if applicable) of the business.

 

I've included an article that will help you create a report of the voided checks.

 

Feel free to post your concerns and questions in the Community if you need additional help in managing your paychecks. We're always ready to help.

Level 2

How to void a paycheck after the direct deposit has occurred?

KlentB,

 

Thank you for helping.  However, “Void” was not an option when I found the three checks in question, so I had to select “Delete”.  They were successfully deleted.

 

Now, in the article you referenced, the filter drop-down list for Transaction Type does not contain an entry for “Void” in the Memo filter field.  How do I find these deleted transactions?

QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

Hi gstuart,

 

The reports stated by KlentB is only for voided paychecks. The deleted ones will not show on that report. However, you can find the details in the Audit Log report if you want to recreate them. I'll show you how to retrieve the data.

  1. Click the Gear icon.
  2. Choose Audit Log under Tools.
  3. Find the deleted paycheck and click View.


By the way, tax season is coming. Feel free to read the year-end checklist for your reference.

If you need more help checking the details of the paychecks, please let us know.

View solution in original post

Level 2

How to void a paycheck after the direct deposit has occurred?

I had found that solution on my own, but I appreciate your follow-up nonetheless.

Level 1

How to void a paycheck after the direct deposit has occurred?

Does the money go back into the employers account and come back out of the employee account when voiding a direct deposit that ahs already gone thru

QuickBooks Team

How to void a paycheck after the direct deposit has occurred?

Hi @jeffbarbertax,

 

I'll take care of this query for you. 

 

When you void a direct deposit paycheck at that point, it doesn't reverse the amount from the employee's account and bring it back to the employer. 

 

What you can do is submit a request for a reversal. Take a look at this article for more details: Reverse a direct deposit. Before you proceed, ensure you meet the requirements under the When you can request a reversal section.

 

You can refer to this article for any other concerns about direct deposit: Fix direct deposit issues. It's a list of common questions about this feature, along with their respective answers and related links. 

 

Place a question below if you have anything else in mind. I'll be sure to get back to you. 

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