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I cannot print or file a zero 941 for 3rd quarter....)Please help!

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QuickBooks Team

I cannot print or file a zero 941 for 3rd quarter....)Please help!

Thanks for getting back to us, @dee730,


Let's file a zero wage 941 in QuickBooks Desktop by following the steps shared by my colleague, @Jen_D, to this thread.


To reiterate the workaround, you can pull up a zero wage 941 for printing in QuickBooks Desktop. First, create a dummy employee and then process a 0 Net check that can be deleted after pulling up the form.


On the paycheck, add a penny rate and a deduction with the same amount to get a zero net pay. Here's a screenshot:



Ensure to match the date of the check to the period you are printing. Then, pull up the report in the File Forms window. The 941 form should open a zero wage form like this (make sure to override & change wages, line 2, to 0 & delete 0s from lines 5a & 5d):


Lastly, click Save as PDF to get the print option and then remove the sample check and dummy employee after.


Otherwise, you can visit the IRS website and manually fill out a 941 return. This way, you can print the form with the information you needed. Follow the steps below:


  1. Go to this link:
  2. In the Search field, enter 941.
  3. Tap the form on the result to open a PDF 941 file.
  4. Enter the information manually, then use the Download or Print option.

For more details about the changes in filing the 941 federal form in QuickBooks Desktop, you can check our Internal Revenue Services Compliance article for more information about this.


Please let me know if you need further assistance with this concern. Anytime I can help. Take care, and have a happy day ahead!

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