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angelawilson
Level 2

I forgot to enter time for an employee

Hello,

I am fairly new to payroll and am the only person in the office at the company I work for. I messed up on payroll two weeks ago and forgot to enter someone's hours. I manually entered his hours and ran it through Quickbooks on Friday, but he needed his money that day and could not wait until it processed on Monday. (Also, he was out of state, so I couldn't get him the paper check and he doesn't use a bank that is in the area where I am so I couldn't wire the check to him.) 

My boss said to let one of our managers who was with the employee take out cash and give it to the employee in place of the paycheck. I have the printed paper check in the office and don't know what to do with it. Do I send it to the employee and count the cash amount he received as a "cash advance"? If I were to void the check, wouldn't that throw off the payroll tax amounts? I don't know what to do and want to make sure this is done right. Any help would be greatly appreciated!

Solved
Best answer September 29, 2020

Best Answers
john-pero
Community Champion

I forgot to enter time for an employee

If the cash given to the employee is equal to the paycheck it is rather simple. 

 

Open paycheck. Change bank account to Petty Cash account , change check number, save.

 

To record manager drawing cash put of bank record a check or transfer from banking to petty cash, same way you would record an ATM withdrawal.

 

If the amount of cash is not ssme as net paycheck then it is two-fold. Open paycheck and uock net. Enter the cash amount under extra deductions/additions as Employee Advance, a current asset account. This will reduce net pay to be reprinted.  Still record cash put from petty cash.

 

 

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2 Comments
john-pero
Community Champion

I forgot to enter time for an employee

If the cash given to the employee is equal to the paycheck it is rather simple. 

 

Open paycheck. Change bank account to Petty Cash account , change check number, save.

 

To record manager drawing cash put of bank record a check or transfer from banking to petty cash, same way you would record an ATM withdrawal.

 

If the amount of cash is not ssme as net paycheck then it is two-fold. Open paycheck and uock net. Enter the cash amount under extra deductions/additions as Employee Advance, a current asset account. This will reduce net pay to be reprinted.  Still record cash put from petty cash.

 

 

View solution in original post

angelawilson
Level 2

I forgot to enter time for an employee

Thank you for your help.

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