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Level 3

I have a W-2 employee who says their SSN has been incorrect for some time. Is there anything to do other than update their W-4 form?

 
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QuickBooks Team

I have a W-2 employee who says their SSN has been incorrect for some time. Is there anything to do other than update their W-4 form?

Hello and good day, cchow.

 

Aside from updating the employee's Social Security Number in QuickBooks Online, you can print their W-2 form.

 

Here are the steps:

 

  1. Go to Taxes > Payroll Tax.
  2. Under Forms, select Annual Forms.
  3. Scroll down at the bottom and click the W-2 Copies B, C & 2 link.
  4. Select the period, and click the View button.
  5. Click the Print icon to print the form. 

If you have already filed the W-2 form with an incorrect SSN, then you must file an amended W-2 form (W-2C) with the IRS. For more information, please check out this article: Correct or amend W-2 forms.

 

I'll be around if there's anything else you need. Stay safe.

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