Hi Tara45,
You'll have to prepare Form W-2c, Corrected Wage and Tax Statement, for each employee who received an incorrect W-2 form. Let's also prepare W-3c, Transmittal of Corrected Wage and Tax Statements, to accompany the W-2c forms. Then, file both W-2c and W-3c forms to the government.
You can obtain these amended forms through this link: IRS General Instructions for Forms W-2 and W-3.
Then, you can report the cost of health coverage on Form W-2. I'll guide you how.
- Go to Taxes and select Payroll Tax.
- Select Annual Forms.
- Choose W-2, Copies B,C & 2.
- On the Printable Employee Copies: Form W-2 page, select the Health Coverage link.
- If this is the first time you've visited this page, click on go here.
- If you need to make changes, select Need to update your Health Coverage amounts in box 12?.
- Enter the dollar amount for each employee to appear on Form W-2, box 12 code DD.
You can also learn through this link about the Health Coverage reporting requirements: Reporting employer-sponsored health coverage.
For more details on how to amend filed W-2 forms, refer to this article: Correct or amend W-2 forms. This link provides a detailed explanation or instructions from correcting, printing, and filing the form.
I've also added a link for more tips and managing your payroll in QuickBooks Online (QBO): Payroll 101. It contains essential info you need with payroll tasks, from paying employees to taking care of taxes.
Leave a comment below if you have any other concerns. We're always around to help. Stay safe and have a good one.