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I have some seasonal foreign students that live do not live in the US. So without a State chosen in the address, my W2's will not print. HELP!

 
5 Comments
QuickBooks Team

Re: I have some seasonal foreign students that live do not live in the US. So without a State cho...

Hello, @webscapes.

 

It's necessary to have a Social Security Number (SSN) when setting up employees in QuickBooks. To be able to process W2 and set up your foreign students correctly, I recommend contacting the IRS. They'll be able to provide details and instructions about this scenario.

 

These articles are another great resource about tax withholding for foreign employees:

 

For additional reference about printing W2 forms in QuickBooks, you can check out these articles:

 

 

You can always leave a comment below if you have any other questions. I'm more than happy to help. Wishing you a good one!

Level 1

Re: I have some seasonal foreign students that live do not live in the US. So without a State chosen in the address, my W2's will not print. HELP!

I am in the same situation as a seasonal summer camp!  Getting ready to print W2s and need to sure that foreign addresses are entered correctly and compatible with filing standards. 

Moderator

Re: I have some seasonal foreign students that live do not live in the US. So without a State cho...

Hello lionscampbadger,

 

Though QuickBooks Desktop allows you to set up a Nonresident Alien (NRA) employee, this is only for the tax exemption purposes. For you to produce a W-2 form for the employee, you still need to enter the US address. Entering the it doesn't affect their tax calculations because of the Nonresident Alien (NRA) setup. 

 

The articles provided by Angelyn_T are the best references to to complete these tasks. Otherwise, you might want to file the W-2 form manually outside QuickBooks Desktop. You can go to the IRS website to do this.

 

Hope this clarifies your concern. We'll be right here if you have additional ones.

Level 1

Re: I have some seasonal foreign students that live do not live in the US. So without a State cho...

Thank you for your prompt response.  How do I enter a U.S. address for a foreign employee?  I have everything else entered properly for these six employees.  They are set-up as Non Resident Aliens in our payroll system for the proper withholding purposes. All that is holding me up from printing W2s and filing W3 with IRS is the address.  I am getting an error that is requiring a STATE and ZIPCODE.  There has got to be a way to "force" or bypass this error.  I do not want to, nor should I have to file paper forms with IRS.  

QuickBooks Team

Re: I have some seasonal foreign students that live do not live in the US. So without a State cho...

Hi lionscampbadger,

 

Entering the US address is required for the setup and to avoid the error.

 

We're unable to set up foreign addresses of the employee. Though, you can enter them manually to the form.

 

You’ll want to print the form and submit it manually to the IRS. For other employees within the US address, you can send it via Efile.

 

You can refer to the article provided by Angelyn_T about printing W2 forms in QuickBooks.

 

You can visit this article as your future reference in case you need some information about QuickBooks: Help articles.

 

If you have a follow-up question, you can select the Reply button below.

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