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Level 1

I need to take a payroll item from a previous issued paycheck and make it show on a 1099

I issued a paycheck last year, there was an item that should have been reported on a 1099, for a contractor, to the same person. How do I edit a paycheck to make the item show as a 1099 item. This person is a regular employee and does some contracting for other jobs for us. The items I am taking about were not taxed on the paycheck. 

4 Comments
QuickBooks Team

I need to take a payroll item from a previous issued paycheck and make it show on a 1099

I’d be glad to help you about your paycheck, @sgies.

 

You can delete the paycheck and re-create it as a check or a bill so that it will reflect to your 1099 report. Let me show you the steps below.

Here’s how:

 

  1. Open your QuickBooks Desktop account.
  2. Go to the Customers tab and select the Customer Center.
  3. Search the name of your employee and under the Transactions tab select the transaction that you wanted to change.
  4. Then click the Delete tab and confirm.

 

Below are the steps to re-create a paycheck:

 

  1. Select the Banking tab and choose to write checks.
  2. You can put the transaction account and amount either the Expenses or Items tab.
  3. Then select the name of the employee under the Customer Job column by clicking the drop-down icon.
  4. Enter the details for the transaction like Billable, Class, and Memo.
  5. Click Save and Close.

 

Also, for future reference see this hyperlinked phrase to give you more information about 1099, Common questions about 1099s.

 

Feel free to comment below if you have any other concerns about deleting or re-creating a paycheck. I’ll be around to help. Take care.

Level 1

I need to take a payroll item from a previous issued paycheck and make it show on a 1099

Thank you for replying. On the paycheck, there is also taxable employee items, as well as 1099 items. So, I do not want to just delete the check. I am trying to get the 1099 items to show on the 1099 of the contractor, who is also a employee. I believe I made the mistake of putting both on a payroll check, instead of issuing two separate checks. Although in the past this was possible.   

Moderator

I need to take a payroll item from a previous issued paycheck and make it show on a 1099

We appreciate your taking the time to describe the situation, sgies.

 

In addition to MarsStephanieL's response, you can edit the paycheck if it was created manually. If it was processed as Direct Deposit, you'll have to void and recreate it.

 

After editing the paycheck, we'll need to adjust the payroll liability to ensure the taxes are calculated correctly. If you have filed the taxes for that quarter and there are changes on your tax liabilities, you'll need to send an amended form. Since we don't support this type of forms, we'll need you to manually file them to the IRS or to the state agency. 

 

Here's how to edit the paycheck and remove the pay items:

  1. Locate and open the paycheck.
  2. Select Paycheck Detail to edit or delete amounts for individual payroll items.
  3. Select OK, then choose Save & Close.
  4. A pop-up window notifies you and asks you whether you want to record the changes or not. Select Yes to save the changes.

Once done, let's go ahead and create a check/bill for this pay item. We can now create and print the 1099 form for this employee.  

 

Tell us more about how we can assist you with correcting your paychecks. We'll gladly help you. 

Level 2

I need to take a payroll item from a previous issued paycheck and make it show on a 1099

I have a similar situation we were paying the employee hourly then we moved to contract 1099 work. When creating the check for the 1099 using expense  what is the correct account to select? I have it as payroll expenses not sure for the contract work if that is where the expense should be.

 

Thank you

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