I use the QuickBooks Time to run the Hours by Team Member report grouped by employee and payroll item. How am I supposed to do this if Intuit removes QuickBooks Time?

Hello there, info2407. QuickBooks Time remains working and available. However, if you’re trying to find the same report directly in QuickBooks Online, there isn’t a built-in option that matches it exactly.

The closest report available in QuickBooks Online is the Time Activities by Employee Detail report. It lets you review hours by employee, but it doesn't group data by payroll item the way QuickBooks Time does.

Here’s how you can access and customize it:

1. Go to Reports and search for Time Activities by Employee Detail.
2. Click Customize.
3. Under Rows/Columns, set Group by to Employee.
4. In the Change columns section, add Product/Service.
5. Select Run Report.

You can also use the Payroll Details report, which shows the actual amounts paid out after the payroll run, rather than the hours that went into payroll. When you open the report, click Customize and select the columns you need, such as Hours, Other pay, and Employer taxes & contributions, to display the details you want.

Feel free to return if you have follow-up questions.

Hello RheaMaeH,

Thank you for your reply. I do have a couple more questions.

When is Intuit discontinuing QuickBooks Time?

Can the Intuit team please update the Time Activities by Employee Detail report so that we can also group by payroll item? This is essential for us before we approve time and process payroll. If Intuit won’t do this, I’m not sure how to do this differently to validate the time. Thank you

Hi there, @info2407. At this time, there has been no official announcement confirming that QuickBooks Time is being discontinued or specifying a set date for when that would happen.

While you can generate separate reports, such as Payroll Details reflecting what was actually paid out after the payroll run and Time Activities by Employee Detail to group reports by employee, these do not group by payroll item.

I understand that this gap can complicate your review and validation of time before payroll. Since this level of detail is crucial for your workflow, we encourage you to share your feedback with us so we can enhance the reporting process in QuickBooks.

1. Go to the Gear icon and select Feedback.
2. Enter a brief description of your product suggestion.
3. Click Next to submit it.    

Please leave a reply below if you have further questions. I'll be here to help.

Hello again,

I navigated to the Reports section, searched for the Time Activities by Employee Detail, and clicked Customize. In the customization options. Rows/Columns were already grouped by Employee. I don’t see any way to include Product/Service in the columns. I ran the report and even clicked the gear icon and there’s no way to get product/service in the columns. Is there a different report I’m supposed to use to validate and approve the time in Quickbooks Online before running payroll? Thank you. 

Hello there, info2407. To display the Product/Service in your report columns, select Change columns and check the box beside that specific item.

In the Gear icon, ensure the columns for Product/Service are checked and visible.

To validate and approve hours before running payroll, navigate to Time > Approvals. Once you set your date range, you can review and approve the time for each employee to ensure accuracy before it flows into your payroll run.

Regarding the different report, you can use the Time Activities by Customer Detail report. This version allows you to see the specific hours and service items assigned to each customer, providing a more detailed breakdown than the Time Activities by Employee Detail report.

Using these tools together will help you thoroughly validate all time entries before finalizing your payroll.

Let us know if you have more questions or need further assistance.