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If I gave an employee a check for an advance on their payroll. How do I process this?

 
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QuickBooks Team

If I gave an employee a check for an advance on their payroll. How do I process this?

Hi ricksilkey,

 

Let me show you how to process the employee check. What you need to do is set up a cash advance repayment deduction.

 

Here's how:

 

1. On the top right, click the Gear icon. 
2. Choose Payroll Settings.
3. Select the Deduction tab. 
4. Click Add A New Deduction/Contribution.
5. On the Category drop-down, select Other deductions.
6. Select Cash Advance Repayment for the Type. 
7. Enter a description and then click OK.

 

Next you need to assign the cash advance repayment deduction to your employee:

 

1. From the left menu, go to the Workers tab.
2. Under the Employees list, click the employee's name
3. Click the Edit icon (Pencil) in the pay section.
4. Go to the Does *Employees name* have any deductions? section and click Add a new deduction.
5. Select Advance Repayment item.
6. Enter the Specific amount.
7. Click OK to save the changes.

 

This will allow you to process the advance on the employees next payroll. If you'd like additional information on how to set up cash advance repayments deductions you can click here. I'd also recommend confirming everything looks good with your accountant.

 

Hi ricksilkey,

 

Let me show you how to process the employee check. What you need to do is set up a cash advance repayment deduction.

 

Here's how:

 

1. On the top right, click the Gear icon. 
2. Choose Payroll Settings.
3. Select the Deduction tab. 
4. Click Add A New Deduction/Contribution.
5. On the Category drop-down, select Other deductions.
6. Select Cash Advance Repayment for the Type. 
7. Enter a description and then click OK.

 

Next you need to assign the cash advance repayment deduction to your employee:

 

1. From the left menu, go to the Workers tab.
2. Under the Employees list, click the employee's name
3. Click the Edit icon (Pencil) in the pay section.
4. Go to the Does *Employees name* have any deductions? section and click Add a new deduction.
5. Select Advance Repayment item.
6. Enter the Specific amount.
7. Click OK to save the changes.

 

This will allow you to process the advance on the employees next payroll. If you'd like additional information on how to set up cash advance repayments deductions you can click here. I'd also recommend confirming everything looks good with your accountant.

 

 If you need anything else at any point, I'm here. Best of luck!

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