Is it possible to apply employee auto payment bank information to their "vendor" account, where we pay reimbursements?

prolofson · ‎April 07, 2026

We must pay reimbursements separately from paycheck to avoid bookkeeping complications. We have set up vendor accounts for each employee that is used only for paying reimbursements or other non-payroll purposes. We would like to set up the vendor accounts to receive automatic payment. Can we have QB automatically apply the existing banking information for each employee to their vendor account for payment purposes?

AntoniettaE

Hi there, prolofson. It's not possible to link the two profiles because the employee and vendor are treated separately in QuickBooks Online. You'll have to manually enter the bank info into each profile. To do this, go to All apps>Expenses and Bills>Vendors> Vendor name >Edit> Bill Pay ACH info>Update>Save payment details>Save.

Once done, you can sign up for QuickBooks Bill pay to easily pay them by ACH transfer or paper check. Our add-on service makes it simple by issuing and mailing the checks for you.

If you have any further concerns or need assistance, feel free to let us know, and we'll be happy to help.

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Is it possible to apply employee auto payment bank information to their "vendor" account, where we pay reimbursements?

Is it possible to apply employee auto payment bank information to their "vendor" account, where we pay reimbursements?

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