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Arnie237
Level 1

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

 
5 Comments 5
Angelyn_T
QuickBooks Team

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

Hello, @Arnie237.

 

Yes, you can set up a direct deposit without an employee's Social Security Number (SSN) in QuickBooks Online. All you need to have is the employee's bank account type, routing number, and account number.

 

 

The SSN is required when setting up the employee's withholdings.

 

For more information about direct deposit for employees, check out these articles:

 

Please post again in the Community if you have additional concerns. I'm here to keep helping. Have a great weekend!

 

Arnie237
Level 1

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

Thank you for your response. I'm (the employer) the one without the SSN as I'm a Non-US Resident. I've got the employee's SSN with no problem.

I'm trying to connect the bank to my payroll account in order to authorize direct deposits but it needs the last 4 digits of my SSN

MaryAnn_E
QuickBooks Team

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

Hello there, @ arniespawfectgro.

 

The Social Security Number (SSN) is only given to U.S. Citizens, permanent residents, and non-immigrant working residents. In connecting your bank to QuickBooks Online payroll, the US banks require principals information. 

 

 

Here's the information needed when connecting your bank to Online Payroll:

 

Bank account information:

  • Account number
  • Routing number
  • Online banking credentials (QuickBooks Online Payroll and QuickBooks Full Service Payroll only)

 

Principal Officer Information:

  • Legal name
  • Social security number
  • Birthdate
  • Home address

 

For additional reference, you can check these articles below to learn more about direct deposit: 

 

Please know that you're always welcome to post if you have any other questions about the direct deposit. 

Arnie237
Level 1

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

Thank you for your response. 

Yeah I’m waiting for my SSN. 

So for the time being can I still pay my employees but just with checks through Quickbooks Online?

Would the filing of the federal taxes etc still be taken care of?

Many Thanks 


@MaryAnn_E wrote:

Hello there, @ arniespawfectgro.

 

The Social Security Number (SSN) is only given to U.S. Citizens, permanent residents, and non-immigrant working residents. In connecting your bank to QuickBooks Online payroll, the US banks require principals information. 

 

 

Here's the information needed when connecting your bank to Online Payroll:

 

Bank account information:

  • Account number
  • Routing number
  • Online banking credentials (QuickBooks Online Payroll and QuickBooks Full Service Payroll only)

 

Principal Officer Information:

  • Legal name
  • Social security number
  • Birthdate
  • Home address

 

For additional reference, you can check these articles below to learn more about direct deposit: 

 

Please know that you're always welcome to post if you have any other questions about the direct deposit. 


 

Kristine Mae
QuickBooks Team

Is it possible to set up Direct Deposit to pay my employees without an SSN? I haven't got one at the moment (waiting for processing) or would I have to stick with Check?

I'll help you from here, Arniespawfectgro.

 

While you're waiting for your SSN, you can still create regular paychecks for your employees.

 

Although, for the filing and paying of taxes, you'll have to do it manually. The enrollment for e-file and pay includes the SSN. You can refer to this article for more information.

 

We're right here if you have other questions. Feel free to swing by.

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