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Is there a way to mark a Federal 940 filing as the final return of my business and file electronically? I don't see a way to edit the electronic form before submitting.

I closed my business in 2Q18 and need to file the final Federal form 940, but don't see a way to click box D under Type of Return.  I prefer to e-file so that I know the form is accepted, but will mail if I can't change the form electronically.

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Best answer 09-09-2019

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QuickBooks Team

Hi there, itsdom,  Thank you for posting here in the Comm...

Hi there, itsdom

Thank you for posting here in the Community.

I’ll help make sure you’re able to file your final 940 forms to the IRS.

This time, there isn't an option to mark the 940 form as the final return since you want to e-file it. You’ll need to print it and manually check the box D under Type of Return (see Sample940Form.PNG). Then, you’ll need to contact the IRS to inform them about your final payroll tax forms.

For detailed instructions, you can check out page 8 on this IRS article: Business Closed or Stopped Paying Wages. For more information about 940 tax returns, you can read through their .pdf guide: https://www.irs.gov/pub/irs-pdf/i940.pdf.

If you’ve canceled your payroll account last year, e-filing and printing tax forms is unavailable. You’ll need to reactivate it for year-end form filing. Here’s how:

  1. Go to the To Do tab at the top.
  2. Select File year-end forms and taxes.
  3. Select Yes to confirm reactivation.

If you’re unable to reactivate it, you’ll need the assistance of Intuit Online Payroll (IOP) Support Team. They’ll be able to securely access your account and help reactivate it. By doing so, you can pay and file all the necessary tax forms, including your 940, to the state and federal agencies.

Here’s how to get in touch with them:

  1. Go to https://community.intuit.com/browse/standalone-intuit-payroll-contact-us.
  2. Get the phone number for Intuit Online Payroll.

Once the account is reactivated, you can now print the 940 form. Here’s how:

  1. Go to https://iop.intuit.com, and log in to your payroll account.
  2. Select Taxes & Forms at the top menu. 
  3. Select Annual forms.
  4. Click View to open the form.
  5. Click the Print icon at the top to print the form.

After printing the form, you can mail it to the address shown on the 4th page through this link: https://www.irs.gov/pub/irs-pdf/i940.pdf#en_US_2018_publink13660id0e424.

That’ll help you stay compliant with filing your final 940 forms, itsdom. Please let me know if you have other questions concerning payroll. Just leave a comment below and I'll get back to you. Have an awesome day!

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1 Comment
QuickBooks Team

Hi there, itsdom,  Thank you for posting here in the Comm...

Hi there, itsdom

Thank you for posting here in the Community.

I’ll help make sure you’re able to file your final 940 forms to the IRS.

This time, there isn't an option to mark the 940 form as the final return since you want to e-file it. You’ll need to print it and manually check the box D under Type of Return (see Sample940Form.PNG). Then, you’ll need to contact the IRS to inform them about your final payroll tax forms.

For detailed instructions, you can check out page 8 on this IRS article: Business Closed or Stopped Paying Wages. For more information about 940 tax returns, you can read through their .pdf guide: https://www.irs.gov/pub/irs-pdf/i940.pdf.

If you’ve canceled your payroll account last year, e-filing and printing tax forms is unavailable. You’ll need to reactivate it for year-end form filing. Here’s how:

  1. Go to the To Do tab at the top.
  2. Select File year-end forms and taxes.
  3. Select Yes to confirm reactivation.

If you’re unable to reactivate it, you’ll need the assistance of Intuit Online Payroll (IOP) Support Team. They’ll be able to securely access your account and help reactivate it. By doing so, you can pay and file all the necessary tax forms, including your 940, to the state and federal agencies.

Here’s how to get in touch with them:

  1. Go to https://community.intuit.com/browse/standalone-intuit-payroll-contact-us.
  2. Get the phone number for Intuit Online Payroll.

Once the account is reactivated, you can now print the 940 form. Here’s how:

  1. Go to https://iop.intuit.com, and log in to your payroll account.
  2. Select Taxes & Forms at the top menu. 
  3. Select Annual forms.
  4. Click View to open the form.
  5. Click the Print icon at the top to print the form.

After printing the form, you can mail it to the address shown on the 4th page through this link: https://www.irs.gov/pub/irs-pdf/i940.pdf#en_US_2018_publink13660id0e424.

That’ll help you stay compliant with filing your final 940 forms, itsdom. Please let me know if you have other questions concerning payroll. Just leave a comment below and I'll get back to you. Have an awesome day!

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