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Established Member

lost paycheck

an employee that is no longer working for us lost 2 payroll checks from previous payroll year.  How do I re-issue checks to the employee without affecting this years reports?

1 Comment

Re: lost paycheck

Let me help re-issue the checks to your employee without affecting your year reports, @KShipley.


For this scenario, you can print another check using the write check option and edit the paycheck number for that employee. 


Here's how:

  1. Go to Banking menu and select Write Checks.
  2. Enter the necessary details. When prompted with a warning, select the Not Now tab.
  3. Print the check and make sure to take note of the number.
  4. After printing, select the Void option. 


Next, open the Payroll Item Detail report to locate the paycheck from the previous payroll year. You can filter the dates of the report to easily locate the paycheck.


Here's how:

  1. Go to Reports menu.
  2. Choose Employees & Payroll and click Payroll Item Detail.
  3. Select the From and To Dates.
  4. Locate the paycheck and double-click the amount.
  5. Edit the paycheck number using the number from the voided check.


That should do it. For other related payroll articles you can use in the future, you can always visit this link: Payroll for QuickBooks Desktop.


If there's anything else you need or other questions about paychecks, please let me know. I'm here to help.