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Kklein1
Level 1

Marking unbilled time as billed, I want to track employee time without having to bill it out.

I know how to time track and we don't use it for our expenses. I know not to check the billable box. I also have it set up correctly under preferences on the time/expense tab. When I enter in employee time we keep track by customer/job in order to keep track of the time under our different grants. We are a non-profit. I am not checking the billable box at the end of the line item in time tracking for payroll. However we have an employee SEP program that is in the additions, contributions box. There is not ever a place to uncheck billable with this....because of that it is taking the entire paycheck and marking it billable to the different customers/jobs even though I didn't mark any other expenses as billable. My only solution is to go into the customer report bill out the customers unbilled costs and then check the hide column. This gets very time consuming because we have 21 employees and I am having to check hide on over 500 transactions each payroll. Is there a better way to make sure that zero costs from all employees are marked as billable? 

1 Comment 1
CharleneMaeF
QuickBooks Team

Marking unbilled time as billed, I want to track employee time without having to bill it out.

Yes, there is Kklein1. Let's customize the SEP payroll item.

 

From there, we'll have to uncheck the Track Expense By Job field. By doing so, we can make sure that zero costs from all employees are marked as billable.

 

Here's how:

 

  1. From the QuickBooks Desktop menus at the top, click Lists.
  2. Select Payroll Item List.
  3. Locate the SEP Payroll item, then right-click to edit.
  4. On the Enter name for deduction page, uncheck the Track Expense By Job.
  5. Click on Next, then Finish.

 

I've also included these articles that you may find helpful:

 

 

If you need further assistance about customizing the payroll item, please post a response below. I am always available to help in case you need it. Take care. 

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