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Join nowI purchased our company medical insurance through the Quickbooks marketplace and it was all setup 'automatically' for me but I think it was setup incorrectly. I've been scouring the quickbooks help articles for hours but they only talk about W2 reporting which doesn't help me.
I pay my employees bi-weekly, but the actual insurance premium comes out of my checking account monthly.
Employee A the company pays the premium in full, but it's listed under payroll as a deduction named 'Medical Insurance Employee Contribution' if I click edit the amount shows up as company-paid contribution. Should it even be listed under deductions if the company is paying it?
Employee B the company splits the premium with the employee. It's listed under deductions as well, under 'Medical Insurance Employee Contribution' with the proper amounts showing up under employee contribution and company-paid amounts.
On my P+L report it shows the company-paid amount as a Payroll Expense, and it shows my monthly premium as a payroll expense as well. Shouldn't the amount reported on each paystub be a payroll liability and not an expense since it's not actually coming out of my account with each paystub?
I would like to get this fixed before 2021 starts up. Quickbooks online articles are not helpful and I can't get a real person. Thanks.
I appreciate you for providing detailed information about your concern, @Castellum.
The company contribution always has an expense and liability that is generated. The Expense is to track the employees paycheck that is paid while the Liability is to track if it's already paid by the provider or employer.
Also, when you pay for the insurance make sure to use the correct liability account. This way, it doesn't be recorded as an expense when you run the Profit and Loss report.
Also, you can run the Payroll Deductions/Contribution report. This includes information about payroll items assigned to a liability account, most deductions, and most company contributions. Let me guide you how:
I've included this article, that you can use to view useful information about your business and employees: Payroll Reports in QuickBooks Online.
Don't hesitate to drop a comment below if you have other questions. I'm more than happy to help. Take care!
Thanks for the comments and help. I think the deduction bit was throwing me off. I went back and moved my premium payments to that same account and things look much better now.
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