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My quick books desk top has w2 forms available. Why doesn't QB online?

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QuickBooks Team

My quick books desk top has w2 forms available. Why doesn't QB online?

Hello there, @jameseknox.


Sometimes, a helping hand is all a business owner needs to prep for tax time. I'm glad to share with you how QuickBooks can be that helping hand for you.


If you're looking for your 2018 W2 form, here's how to view it:

  1. Go to Taxes.
  2. Choose Payroll Tax.
  3. Under the Forms tab, choose Annual Forms.
  4. Depending on the copy of W2 you want to download, click the W2 link to view it.

If you're trying to view the past W2 forms, here's how:


  1. Click Taxes.
  2. Choose the Payroll Tax tab.
  3. Under Forms, click Annual Forms.
  4. Click View Archived Forms.

When filling your W2 form via QuickBooks, you don't need to file the physical form anymore. However, if you're submitting the form manually to your tax agency, you use any standard W2 forms (either from IRS or Intuit Market).


Our Community articles have tips on how to find and use each app feature, so we recommend checking them out if there are any features you haven't tried out yet:


New features are announced on our blog before release, so be sure to check it out:


That should do it! Feel free to leave a comment below if you have other questions about generating your annual tax forms. I'm always here to help.

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