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Level 2

NM Workers Comp Fee

I’m not a fan of how Quickbooks has set up the NM Workers Comp Fee to be included in the first paycheck. I am off site and I do not know when it’s going to be someone’s last paycheck so I cannot refund the fee on the last paycheck. Also the company pays the whole fee ($4.30) not just their part. How can I adjust to account for this. 

Not applicable

NM Workers Comp Fee

Thanks for getting in touch with us today, @Kim23,


I'm here to help you correct your employee's NM Workers Compensation.


Since you already created the paycheck, you can make a negative adjustment to offset the deduction then refund it to the employee. First, let's pull up a Payroll Detail Review report to get the amount to be adjusted. Let me guide you through the steps:

  1. Go to the Reports tab then select Employees & Payroll.
  2. Choose Payroll Detail Review.
  3. Update the report date then click the Refresh button.
  4. Locate the employee name, and look for the amount to be adjusted for NM-Workers' Compensation Fee Emp. Also, if you need to do a company adjustment, you can also get the NM- Workers' Comp Fee Co amount.

Once you have the total amount, let's proceed to the adjustment. Follow the steps below:

  1. Go to the Employees tab.
  2. Select Payroll Taxes and Liabilities.
  3. Choose Adjust Payroll Liabilities.
  4. Enter the same date for the Date and Effective Date fields.
  5. If this is an employee adjustment, select the Employee radio button and choose the employee name from the drop-down. For the company adjustment, select the Company radio button then add the company contribution item.
  6. In the Item Name field, enter the payroll item to be adjusted. (Example: NM-Workers' Compensation Fee Emp).
  7. Enter the amount in the Amount field.
  8. Click OK.

Tho know more about making payroll adjustments, you may check out this article: Adjust Payroll Liabilities


Once you have offset the amount, you can set up a non-taxable addition item to for the employee's refund. You may follow the steps from this article for your reference: Create a Non-taxable Reimbursement Payroll Item in QuickBooks Desktop Payroll 


That should take care of it, @Kim23. Please let me know if you have any questions with the process. I'm always around to help you get things sorted out. Have a great day!

Level 2

NM Workers Comp Fee

This company pays the whole fee ($4.30) there should not be any amount coming out of the employees check. I have selected that each employee is not subject to the fee to avoid the amount coming out of the pay check. How can I set it up going forward where the company pays the whole amount and the employee pays none? Also I’d like to set up the fee to calculate on the last check of the quarter. 

QuickBooks Team

NM Workers Comp Fee

This is a great idea for a new software feature, @Kim23.


Currently, the State Workers Compensation fee in QuickBooks Desktop is setup by default to deduct fees both for employer and employees. What you can do is to create a manual adjustments for your employees as what my colleague, @Jen_D has provided. 


I understand how helpful this feature to you and your business. I’d be delighted to share this suggestion to our Product Engineers for consideration in future updates. 


You can also submit any suggestions, feedbacks and requests for product improvements. Here’s how:

  1. Click Help.
  2. Choose Send Feedback Online.
  3. Select Product Suggestion.
  4. Type in your Comments, Suggestions or Feedbacks.
  5. Click Send Feedback.

I appreciate your patience, but feel free to click the Reply button if you have follow-up questions about printing checks. In the meantime, stay tuned to our Community page for new product updates and releases!

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