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Level 2

One company EIN, two locations, two payroll bank accounts

I have one company, with two different locations. They operate under the same EIN #, and I keep one company file for them using classes in QBs desktop. I'm having a problem when running payroll. Each location is on the same payroll schedule, but I want Location A payroll to come out of their operating account and Location B payroll to come out of their operating account, respectively. I run two separate payrolls, and QBs gives me the option to choose which operating bank account to draw from but each time, even though I select the respective account, payrol is still being drawn from Location A's bank account for both payrolls, causing the owner to have to transfer funds between accounts. This is getting frustrating for him, and me. Why give the option to select the operating account if it can't be done? The reporting, W2's, etc are all under the same EIN # and I want one file so I don't have to manually combine quarterly reports. Is this doable? Am I missing something?

(We use QBs Desktop Pro version)

Solved
Best answer 01-29-2019

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QuickBooks Team

One company EIN, two locations, two payroll bank accounts

Hi AinFL,

 

It's doable to use two bank accounts for payroll if you don't use direct deposit. You'll just have to select an account when you create paychecks.

 

 

If you use direct deposit, we're unable to use two different bank accounts.

 

Please get back to us here if you have other questions.

View solution in original post

12 Comments
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QuickBooks Team

One company EIN, two locations, two payroll bank accounts

Hi AinFL,

 

It's doable to use two bank accounts for payroll if you don't use direct deposit. You'll just have to select an account when you create paychecks.

 

 

If you use direct deposit, we're unable to use two different bank accounts.

 

Please get back to us here if you have other questions.

View solution in original post

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Level 2

One company EIN, two locations, two payroll bank accounts

Thanks very much for the information. I do use direct deposit, and can't alter that, as the other location is several hours away. Paper checks are not practical. So, it looks like I'll need to use a different payroll service. Very unfortunate. :(

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QuickBooks Team

One company EIN, two locations, two payroll bank accounts

You're welcome, AinFL.

 

We see how important it is for you to be able to use two accounts. If you'd like to consider a different provider, you can search one online. Or if you have friends who are business owners as well, you can try asking them. The important thing is you'll get what you need for your business, and we would understand that.

 

We're always here if you need anything else.

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Level 2

One company EIN, two locations, two payroll bank accounts

Thanks, again! 

I do have several clients that use alternate providers. Still a proponent of QuickBooks, always will be :)  I just wish they provided a more personalized product, or at least accepted suggestions for product improvements, this issue can't possibly be unique to one client ever. I do understand there could be opportunity to misuse a feature like this, but just seems like there would be a better way than antiquated paper checks. 

Nonetheless, I sure appreciate all your time and responses!! 

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QuickBooks Team

One company EIN, two locations, two payroll bank accounts

Greetings, AinFL.

 

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

 

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks.

 

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.

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Community Champion

One company EIN, two locations, two payroll bank accounts


@AldrinS wrote:

Greetings, AinFL.

 

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

 

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks Online.

 

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.


Tell them to look no farther than QB Desktop, which already boasts this feature

 

https://community.intuit.com/articles/1763385-change-your-direct-deposit-bank-account-desktop-payrol...

 

And if I am not mistaken, the OP said they were using Desktop Payroll, not QBO or ONline Payroll so for them it should be quite simple to change the account when running each location's payroll

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Level 2

One company EIN, two locations, two payroll bank accounts

Hi,

 

I'm not sure where the breakdown occurred but I AM using QB's Desktop.  Do you think the respondent was thinking I was in QB's Online, and you're thinking the feature is available in Desktop?  ....because I have desktop, this is where I'm looking for a solution.  If it's in Desktop, do you know how I find it/change info?  When I run payroll, I DO see the option to change the bank accounts, respectively to each location, and I hit the dropdown to select the bank account for each one, but the funds (for both payrolls, both locations) are still being drawn from Location A bank account, even though I've "told" QB's otherwise when I run payroll....

Ideas?  

 


@john-pero wrote:

@AldrinS wrote:

Greetings, AinFL.

 

First and foremost, I'd like to thank you for being an advocate and I completely agree with what you've said.

 

I can see how having the option to do direct deposit using two bank accounts would be beneficial for you, and others. Rest assured, I'm going to submit a feature request from my side, which is sent to the Product Development Team. They're constantly looking for great ideas from users, like yourself, when deciding how to enhance QuickBooks Online.

 

Please let me know what else I can do to help you today. Thanks for coming to the Community, wishing you continued success in all that you do.


Tell them to look no farther than QB Desktop, which already boasts this feature

 

https://community.intuit.com/articles/1763385-change-your-direct-deposit-bank-account-desktop-payrol...

 

And if I am not mistaken, the OP said they were using Desktop Payroll, not QBO or ONline Payroll so for them it should be quite simple to change the account when running each location's payroll


 

Highlighted
Level 2

One company EIN, two locations, two payroll bank accounts

John-pero,

Thanks for the info and link. I took the steps in the link but all it's allowing me to do is edit the direct deposit account, it will still only support one account to be drawn from 😢

I appreciate the response though!

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Level 1

One company EIN, two locations, two payroll bank accounts

This is quite the deficiency in QB.  I process client payrolls where they have a separate UBIT business from their non-profit org and payrolls are paid from each.  I guess I am not understanding why programmers cannot figure this out.  Why should the employees form one checkbook not be able to have a direct deposit?  Please fix this.

Highlighted
Moderator

One company EIN, two locations, two payroll bank accounts

We can only use one bank account for each EIN, tracy21.

 

This is the reason why, we're unable to have a direct deposit and a check under the same Employer Identification Number (EIN). With that said, I'll personally share this product idea with our developers. They'll analyze this suggestion and may be added to our future updates.

 

I have articles here that has the detailed information about Direct Deposit:

 

 

You always have my back if you still need help. Thanks for dropping by!

Highlighted
Level 1

One company EIN, two locations, two payroll bank accounts

If I go and edit the bank account associated with each direct deposit so I can run each employee's payroll, does it make me do the verification process each time?  Or will it allow me to toggle between the two checking accounts?  

A headache for sure but better than having to give them a paper check.

Highlighted
QuickBooks Team

One company EIN, two locations, two payroll bank accounts

Good day, tracy21.

 

QuickBooks needs to check if the bank account is active whenever we update the bank account. Therefore, there will be a test debit transaction everytime we change it. We need to verify it before we can run a direct deposit payroll.

 

Also, you can always issue a paper check to your employees. You can also visit this guide on how to create paychecks. This will walk you through on how to process payroll in QuickBooks Desktop.

 

Comment again if you have other payroll-related concerns. Have a great day!

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