Our HSA Company Contributions are not reflected on the W2. How can I fix this?

Happy Friday, @kami7.

I'd love to help out with getting your HSA contributions to appear correctly on your W-2 forms. To make sure I understand correctly, is it that the amount isn't showing at all in the correct field?

Here is some information on how HSA contributions will appear on W-2’s, depending on the state and situation:

• If the employee has both an employee-deducted and company-contributed HSA, Box 12 on Form W-2 shows the total of the two amounts.
• On W-2 forms, your contributions to an employee's HSA are reported in Box 12. But excluded from federal wages and most state wages. The total company HSA contribution for the year is reported in box 12 of the employee's W-2 with code W.
• If your contributions are taxable at the state or local level, we include the amount in taxable state wages or local wages.
• The company HSA contribution amount isn't added to the employee's net pay. Employers are responsible for depositing the contribution with the HSA provider.

I look forward to hearing more about what you're seeing, and we’ll work together to get to the bottom of it!

I was able to figure it out.  We switched from Quickbooks Desktop to QBO this past year.  When we switched it did not correctly transfer.  I have fixed it going forward.  Thank you for your help!

Great to hear @kami7.

Thanks for circling back to let us know you've figured it out.

Please don't hesitate to reach out any time you have a question or need help.

Have a great day!