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Pay Taxes and Liabilities function in the Payroll Center did not capture my IRS 941 laibility.

When paying liabilities in the last quarter of 2018, QB didn't pickup all my liablitites in the Pay Tax function of my Employee Center: Payroll.  I was surprised when the IRS sent me a bill.  I thought I had all taxes paid. QB did properly report on the 941 form that was submitted.

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QuickBooks Team

Re: Pay Taxes and Liabilities function in the Payroll Center did not capture my IRS 941 laibility.

Hello there, @DeeDee-Santos.

 

Let's review your payroll summary and payroll liability balance reports to check the payment that doesn't capture to your IRS 941 liability.

 

Just to clarify and for me to give you the right amount of information, may I know how do you record the payments? Or did you make an adjustment of the payments that's why it's showing the correct amount on the form? Any additional information is much appreciated.

 

To review those payments, let's pull up the Payroll Summary Report to check the number of paychecks you've created. Here's how to pull up the report:

 

  1. Go to the Reports menu.
  2. Select Employees & Payroll.
  3. Click Payroll Summary.
  4. Set the date range.
  5. Hit Refresh.

Here's an article for your reference: Create a Payroll Summary Report.

 

Then, let's pull up the Payroll Liability Balances report to compare the payment from EFTPS and the payment recorded in QuickBooks.

 

  1. Go to Reports.
  2. Select Employees & Payroll.
  3. Click Payroll Liability Balances.
  4. Set the date range.
  5. Hit Refresh.

This way, you'll be able to know what payment from payroll center that didn't capture to your IRS 941 liability.

 

You can also read this article for more information: Payroll Liability and/or Balance Sheet Report shows Incorrect Amounts for Payroll Liabilities.

 

That's it! Please know you can always come to the Community for all of your QuickBooks needs. I'll keep an eye out on your response.

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