Paycheck statements emailed to employees

To enable paycheck statements to be emailed to employees in QuickBooks, start by ensuring that direct deposit is set up and that employees are invited to QuickBooks Workforce. This feature allows employees to access their paycheck details online.

To do this, go to Employees, select Manage Payroll Cloud Services, and invite your employees. They will receive instructions to log in and view their pay stubs. If Workforce isn’t an option, you can email pay stubs manually.

After processing payroll, go to Employees, choose Payroll Center, and then Pay Employees. Select Print Pay Stubs, choose the pay period and employees, save the pay stubs as PDFs, and send them securely via email. Make sure to password-protect the documents to keep sensitive information secure.

For QuickBooks Online Payroll, you can enable notifications to automatically inform employees when their paychecks are processed. To do this, go to Payroll Settings and check the notification preferences.

If emailing directly through QuickBooks isn’t feasible, you can explore third-party integrations like Right Networks or other payroll tools that automate pay stub distribution. You can find more on their website page here.

Hope it helps you to do your task

I see this is your first post so let me take the time to welcome you to the Community, tknapp0807. By inviting your employees to QuickBooks Workfoce you're enabling emails be sent to them with their weekly paycheck details. I'm here to help you complete this process so your team can start viewing their payroll information online.

With QuickBooks Workforce, your employees will have the ability to view and print their paystubs and W-2s online. If you’ve already set them up in your QuickBooks Online Payroll (QBOP) account, you can easily send them an invitation through the Permissions tab in their profile. Here’s a step-by-step guide to walk you through the procedure:

1. Go to Payroll and select Employees.
2. Select the employee to be invited.
3. In the profile section, click the Permissions tab.
4. Choose Send Invite. 
5. Enter the employee's email address.
6. Hit Send Invite. Your employee will receive an email with a link to set up QuickBooks Workforce. 

If you have a new employee, be sure to enter their email address when adding them to your payroll. This will ensure they receive a notification with everything they need to set up their Workforce account smoothly.

You can find more insight about the process above in this article: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s using QuickBooks Online Payroll.

Additionally, you might want to share this article with your team to help them easily access their paychecks, time off balances, and total year-to-date pay in QuickBooks Workforce: What You'd Like to Do in QuickBooks Workforce. It can be a great resource for them to get the most out of the platform! 

If you ever need help managing employees and other payroll transactions or have any other questions, please feel free to reach out to the Community. We're always here to support you and your business. Take care and I look forward to seeing you back soon!