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Level 3

Payroll Adjustments

Payroll Question

Our P&L for payroll has salaries broken down by position.

Position A

Position B

Position C

Payroll was run and paid for Position B.  (This was done by previous accountant.)

My supervisor stated that payroll should have been allocated between Position B and Position C.

(I’m still working on developing understanding for the rationalization. Assuming that payroll was in fact in error listing the wrong position title on employee documents, but the rate of pay was not effected.

What would be the best way to rectify this problem.

My supervisor thinks that just by making a back end adjusting journal entry would be a quick fix.

I disagree with this route and I think we would have to go through and restate payroll for the effected historical periods, so that our company records reconcile to the employee records and provide the employee with updated records.

What are your thoughts?

Solved
Best answer August 21, 2020

Best Answers
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Community Champion

Payroll Adjustments

RE: Assuming that payroll was in fact in error listing the wrong position title on employee documents, but the rate of pay was not effected. What would be the best way to rectify this problem.

 

If the reason that the wrong account was used was in turn because the wrong payroll earnings item was used, you can edit the paychecks and change the earnings item to the correct one.

 

This is save to do as long as you have the "Lock Net Pay" box checked  on the paycheck (which is the default on all but the most recent check) because QB will not let you change the total gross pay when it is checked.

View solution in original post

4 Comments
Highlighted
Community Champion

Payroll Adjustments

RE: Assuming that payroll was in fact in error listing the wrong position title on employee documents, but the rate of pay was not effected. What would be the best way to rectify this problem.

 

If the reason that the wrong account was used was in turn because the wrong payroll earnings item was used, you can edit the paychecks and change the earnings item to the correct one.

 

This is save to do as long as you have the "Lock Net Pay" box checked  on the paycheck (which is the default on all but the most recent check) because QB will not let you change the total gross pay when it is checked.

View solution in original post

Highlighted
Level 3

Payroll Adjustments

@BigRedConsulting if possible, if you know of a KB for this activity you described would you please link to this thread. Otherwise I'll look into later today or in near future and post related link to this thread.

 

Thanks!

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Community Champion

Payroll Adjustments

I don't know of any KB. I doubt there is one as this is sort of basic usage.

 

Is something about what I wrote that is not clear? Let me know and I'll offer more details...

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Level 3

Payroll Adjustments

You were clear. It's just something I have to look into more since this would be the first time I'm reviewing such adjustment and I'm not QuickBooks Certified.

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