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Level 1

payroll admin



I use quickbooks online. I would like my office manager to start running payroll for my business. How does she gain access to payroll?

Thank you!


QuickBooks Team
QuickBooks Team

payroll admin

I'm glad to hear you're running payroll your business. Let me guide you on how to grant payroll access to your office manager, Adolfo.


We can add them as a new user under Standard or Company admin. If you choose the Company admin access, the user grants complete access to your account and giving them the same privileges as you. They can create paychecks, making tax payments, generating forms, and modifying account information.


You can also set them up in a Standard user role and grant them payroll access functionality. Let me show you how:

  1. Go to the Gear icon on the top menu.
  2. Choose Manage Users.
  3. Tap the Add user button.
  4. Select Standard user and tick Next.
  5. Choose All and place a check-mark on the Payroll access option. 
  6. Click Next.
  7. Choose other details on the Select user settings page. Then, Next
  8. Enter their information in the What’s their contact info? page.
  9. Press Save

If you're using an Intuit Online Payroll account, follow the steps and details in the Adding or removing authorized users from your account article. Then, proceed to Grant user access to your Intuit Online Payroll account: section.


Feel free to visit our User management page for more insights about adding and managing your Intuit product users.


You can always count on me if you need a hand with running payroll reports or any QBO related. Assistance is just one click away. Have a great day ahead. 

Level 1

payroll admin

only two options time track and payments... how do we proceed with adding a company admin?

QuickBooks Team

payroll admin

Good day, amdV.


Let me help you manage users in QuickBooks Online. 


Please take note that the second admin has access to every part of the QuickBooks account and not only the payroll section. They can do everything the primary admin can do, except edit or remove the primary admin's access.


Here's how to add an admin:


  1. Go back to the Manage users window.
  2. Click Add user and select Company admin.
  3. Select Next and enter the required details.
  4. Click Save to send the invitation. 


Here's an article about this for more details: User Roles and Access Rights in QuickBooks Online.


I'd also like to share these additional guide articles in case you might need them in the future:



Reply to me or visit us again in the Community if you need anything else. We're always here to help you with QuickBooks. 


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