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Level 1

Payroll - choose Hours but should have selected Sick Leave

The paycheck (direct deposit) is already dispersed but I showed the employee with "worked hours" that should have been recorded as "sick leave" for just 1 of the days worked. 


Can I correct this within QB Desktop without trying to cancel the check?



QuickBooks Team

Payroll - choose Hours but should have selected Sick Leave

Hello there, @MattApap


Thanks for visiting the Community. You can only edit or void the direct deposit paycheck before the offload schedule which is exactly at 5 PM Pacific Time two days before the paycheck date. 


In your case, I'd suggest you work directly with your employee to retrieve the equivalent of one day pay, then contact our QuickBooks Desktop Payroll team so they can delete the paycheck for you.


For your reference, read through this article: Cancel a Direct Deposit paycheck. It helps you learn about when and how to cancel or edit the direct deposit in case you need to in the future. 


If there's anything else that we can do for you, please feel free to let us know. 



Level 1

Payroll - choose Hours but should have selected Sick Leave

Thanks for the suggestion.


There's no problem with the amount of the check of who it goes to.


The only problem is in the QB records.  The records show time "worked" and accruing more sick leave.  Instead it should show a reduction in sick leave. 


From the employee and bank account perspective, there will be no difference in the amount of money.  This is simply the accounting of that money within QB.


Can I not just change that within QB without involving the employee and bank?


Payroll - choose Hours but should have selected Sick Leave

I have the details you need about changing the direct deposit (DD) paycheck info of your employee, @MattApap


Yes, you can still edit the "worked hours" to "sick leave" for a processed DD paycheck. It won't involve the employee and the bank since there will be no difference in their net pay. Just select the Paycheck Detail button to make the change. 


Also, you can always view the status of your employee's DD paycheck. It helps you ensure that they will get paid on time. The statuses are Sent to IntuitSent to Bank, and Payroll processed. Just go to Employees from the top menu. Then, select View Payroll Run Status. To learn more about this process, visit this article: Check DD Status


Additionally, I'd want to make sure this issue will be taken care of. You've mentioned above that the "worked hours" increase your employee's sick leave. Can you share with me on which page in QuickBooks are you referring to this? This way, I can provide you an accurate solution to resolve it. Just click the Reply button below to add some details. 


I'm just a comment away if you need further assistance. Take care always, @MattApap

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