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Level 1

payroll items

We just migrated from Desktop to QBO.   We had many Payroll items associated with hourly employees and each of those Payroll Items were recreated in QBO and we can use as appropriate for  employee(S).  We also had multiple payroll types for salaried employees but QBO only has a single category "SALARY" and cannot assign different categories to different employees as such.  Also I cannot find a way to create a salary item for the calculated salary wage.  This is necessary because these salaries need to each be mapped to different accounts in the COA.  Looking for help and suggestions.

3 Comments 3

payroll items

I appreciate the detailed information of your concerns, MalSokol.


Let me share some insights about what data will transfer from QuickBooks Desktop to QuickBooks Online.


When you migrate from QBDT to QBO, some payroll info doesn’t transfer because QBDT has more payroll features. You can check this link to understand how your books were moved: Learn how features and data move from QuickBooks Desktop to QuickBooks Online.


Regarding creating a salary item, you can add a Pay Type to your employee's profile. I'll show you how:


  1. Go Payroll menu > Employees.
  2. Select name of the employee.
  3. Select Edit employee.
  4. Under How much do you pay. . .select Add additional pay types.
  5. Select the pay type that fits your purposes.
    • You may need to select Even more ways to pay. . . to make the pay type you're looking for available.
    • Enter an amount in the $ field to make the amount recurring, or leave it blank and just enter the amount when running payroll.
    • To rename or change the pay type, select the edit (pencil) icon beside the pay type's name.
  6. Select Done.


Here are some articles for additional reference:



Let me know if you have any payroll concerns. I'll be right here to assist you more.

Level 1

payroll items

That is not the issue.   All salary payroll items from desktop where there were several different labels came over and are assigned to a single type SALARY.  They were different in desktop so they could be assigned to separate expense accounts in the COA.  Hourly payroll item types were preserved on migration.  So I have three salaried employees whose wages show as SALARY and I cannot map them to separate expenses. This label cannot be editted, there is no pencil mark.   Your suggestion is only to add additional types which are not calculated from the Annual salary and payroll frequency like Salary.   Also I cannot set the Salary to zero even if I could add another as it won't allow that.  If that worked I could ignore the salary.  So how do I have different employees having salary items so they can be mapped differently.  I need to be able to have employee one wages say Salary1 and Employee 2 have it say Salary2 so they can be mapped to different accounts.


payroll items

Hi @MalSokol, I'll share details about your payroll items.


As of the moment, there isn't an integrated way to add other salary items and mapped them into different expense accounts. Instead, you to enter them as additional pay types as the suggestion states above.


While the option is not available, send this request directly to our developers via feedback. I'll show you how.


  1. Go to the Gear icon.
  2. Under PROFILE, select Feedback.
  3. Enter a few describing the option to add employee salary items to track them in separate payroll expenses.
  4. Select Next.
  5. Click Skip and send message.


I'm adding this reference so you're able to track the status of your request as well as the latest updates from our developer team: Customer Feedback for QuickBooks Online.


It'll always be my pleasure to help if you've got other questions besides this one. Use the Reply button and leave your comment below so that I can assist you further. Take care always!

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