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Level 1

Payroll Job Tracking

Only some paychecks are job tracking payroll expenses for a certain time period. How do I fix the time period where it is not doing so??

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Best answer November 04, 2018

Best Answers
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Anonymous
Not applicable

Payroll Job Tracking

Edit and add jobs to the checks, or if they have jobs already but the tracking option wasn't on when they were created, change what is already there a little (change a job to another, for example) and then change it back, and then record the check.

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6 Comments
Highlighted
Anonymous
Not applicable

Payroll Job Tracking

Edit and add jobs to the checks, or if they have jobs already but the tracking option wasn't on when they were created, change what is already there a little (change a job to another, for example) and then change it back, and then record the check.

View solution in original post

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Level 15

Payroll Job Tracking

You start with Preferences set to Job Track per Earnings Item. You also can select Job Track Expenses, so that employer taxes are allocated with the job tracked Wage details. Then,start your entries from Timesheets with the Job Tracking and Service items here. You set the employees to be paid from time data, and this timesheet info is transferred to the paycheck details for you = job cost tracking. If you try to add Jobs in the Paycheck Details view, you have to also include Service Items. If not, you get a phantom status of Billable. I have this info:

 

Paycheck Details as Billable:

Here is why it happens:

  • If you create a Paycheck with Customer:Job names but without service items, it will be included in the Unbilled Costs by Job report.
  • If you create a Paycheck with Customer:Job names and with service items, then the Paycheck is not included in the Unbilled Costs by Job report. If you then edit the Paycheck and remove the Service Items, it still is not included in the Unbilled Costs by Job report.

The best thing to do is start from Timesheet entries, for good Job Tracking, and include the Service Item column and set your employees to be Paid from Time Data, so that you also see the Payroll Item here. Set your Payroll Preferences to Job Track per Earnings Item, for purposes of allocation, as well.

 

Then, everything reports correctly.

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Level 1

Payroll Job Tracking

OK @Anonymous THIS IS GENIUS!!!

 

I will try this.  Yes it is posted tot  a job.. But for some reason only 25 out of 200 of my payroll checks are having the payroll expenses allocated to the job.. AHH.. I don't know what happen.  

 

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Moderator

Payroll Job Tracking

Greetings, @Stalbot.

 

Thank you for joining us today in the QuickBooks Community. I'm here to share additional information about allocating payroll expenses for the job.

 

Did you enter the paycheck information through a timesheet? If so, it is possible that you were able to enter the job in the timesheet but, it isn't specified in the paychecks.

 

@Anonymous is correct. You can manually edit each employees' paycheck information so that they'll have the payroll expense allocated to the job.

 

To edit the paychecks easily, you can run the Payroll Detail report for that time period.

 

Here's how:

  1. At the top menu, select Employees then Payroll Center.
  2. At the top left, select the Pay Employees tab.
  3. Under Recent Payrolls, find the correct paycheck date then click the amount in the NET PAY column.
  4. Double-click the name of the employee then click the Paycheck Detail button.
  5. In the CUSTOMER: JOB column, select the correct job name.
  6. Click OK.

I've also added some additional articles for future reference:

Let me know if you have any other questions about allocating payroll expenses to the job. I'll be happy to help you out.

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Level 1

Payroll Job Tracking

is there a way to make these changes to several paychecks for one employee at the same time? All to the same job. 

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QuickBooks Team

Payroll Job Tracking

Hi there, SRVWNB.

 

While you can easily edit the Paychecks in the Payroll Details Reports. Unfortunately, you have to do it one at a time. Below, I'm providing a helpful article that was previously included by a colleague and that can help you edit the paychecks.

If you have any other questions, feel free to post down below. Thank you and have a nice afternoon. 

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