Payroll Liabilities

Hello, @NCCC2021.

I'm here to ensure your negative amount in your payroll liabilities will correct in QuickBooks Desktop (QBDT) immediately. 

Yes, there's by using our Payroll Checkup. This feature help finds where the balance comes from that affects your liabilities. There's a possibility that the negative amount is caused to the canceled checks. 

But before that, please create and save a backup of your data file. Once done, you can now follow the steps below.

1. Choose Employees then click My Payroll Service
2. Tap Run Payroll Checkup.
3. Follow the online instructions and hit Continue to go through the various steps. 

For the complete steps, visit this article: Run payroll checkup.

Also, run a Payroll Summary report for the quarter you need to adjust. After that, you can now adjust your liabilities by following the actions below. 

1. Go to the Employees menu, then choose Payroll Taxes and Liabilities. Select Adjust Payroll Liabilities.
2. Choose Company Adjustment to remove the balance in your Payroll Liabilities Balances Report. 
3. Complete the Item Name, Amount, Wage Base, and Income Subject to Tax field. 
4. Pick Accounts Affected, then hit OK. 

Once done, I'd suggest re-running the Payroll Summary Report to make sure everything looks accurate.

 For the complete instructions, check out this link: Adjust payroll liabilities in QuickBooks Desktop.

Additionally, I'd attaching some pages that might help you on how to pay your liabilities correctly to avoid any issues and other related matters. 

• Set up and pay scheduled or custom (unscheduled) liabilities
• Payroll Liability and/or Balance Sheet Report shows incorrect amounts for payroll liabilities

That should get you on the right track, Lori. Just drop me a comment below if you have additional questions about taxes and payroll. Take care always.