cancel
Showing results for 
Search instead for 
Did you mean: 
mmgd
Level 2

Payroll liability payment referencing the wrong pay period

I ran payroll for our employees with a pay period of 10/1/2020 - 10/15/2020 paid on 10/15/2020.  However when I pull up the Federal 941 pay liability window it has a pay period referenced of 10/14/2020 - 10/16/2020.  Why does it show that and how can I correct it?

Solved
Best answer October 15, 2020

Best Answers
BigRedConsulting
Community Champion

Payroll liability payment referencing the wrong pay period

When paying liabilities, the period shown isn't a pay period, but instead a payment period based on your payment schedule/frequency.  For example, you could pay employees monthly and be on a semi-weekly (twice a week) payment schedule because your payroll is large.  Or, you could pay weekly and have a monthly payment schedule, when you only pay three times a quarter.

 

From your description your payment frequency is set up as semi-weekly for the taxes you're seeing.  If this is not correct, then you can edit the payment frequency from the payroll center on the tax/liabilities tab.

View solution in original post

5 Comments
BigRedConsulting
Community Champion

Payroll liability payment referencing the wrong pay period

When paying liabilities, the period shown isn't a pay period, but instead a payment period based on your payment schedule/frequency.  For example, you could pay employees monthly and be on a semi-weekly (twice a week) payment schedule because your payroll is large.  Or, you could pay weekly and have a monthly payment schedule, when you only pay three times a quarter.

 

From your description your payment frequency is set up as semi-weekly for the taxes you're seeing.  If this is not correct, then you can edit the payment frequency from the payroll center on the tax/liabilities tab.

View solution in original post

CTunnell
Level 1

Payroll liability payment referencing the wrong pay period

My pay period runs from Sunday-Saturday and paid on Wednesday. I have to pay 941 weekly. There is not an option for a weekly filer in the payroll center on the tax/liabilities tab. What do I need to do to fix this?


Thanks,
CTunnell

AlcaeusF
Moderator

Payroll liability payment referencing the wrong pay period

Hi there, @CTunnell.

 

Welcome to the Community. I'm here to show you how to update the payment frequency in QuickBooks Desktop.

 

You have the option to choose a custom deposit schedule through the QuickBooks Payroll Setup. To change to weekly, please make sure to enable the Let me use a different payment (deposit) frequency option.

 

For the detailed steps, here's how:

 

  1. Click the Employees tab at the top menu bar, then select Payroll Center.
  2. Scroll down and press Change Payment Method under Other Activities.
  3. Go to Schedule payments
  4. Click Federal 941/944/943 and press Edit
  5. Put a checkmark on the box beside Let me use a different payment (deposit) frequency, then click Next
  6. Select Weekly and choose the day of the week for paying the liability.
  7. Hit Finish

For more information, as well as how to set up reminder notices in QuickBooks, I recommend the following article: Set up and pay scheduled or custom (unscheduled) liabilities.

 

Feel free to let me know if you have any other questions. I'll be right here to support you with your QuickBooks Desktop.

tippykayak
Level 2

Payroll liability payment referencing the wrong pay period

I have a similar problem.  I just ran my final payroll (pay period 12/13 to 12/26/20 payment date 12/31/20)  for this year and realized after the fact that the payroll liabilities period is 12/26 to 1/1/21.  The paychecks are all correct so the only thing wrong is the liabilities.  I think it happened because I ran a bonus payroll last week so it probably defaulted to the next payroll?  How can I adjust his pay period now that payroll has been completed?  And does it even matter if the paychecks are correct and all liabilities are paid this year?

ZackE
QuickBooks Team

Payroll liability payment referencing the wrong pay period

Thanks for reaching out to the Community, tippykayak.
 

An incorrect pay period listed on an employee's paycheck can be caused by an incorrect schedule, running an unscheduled payroll by mistake, or entering invalid dates during check creation. Having these on your checks won't negatively effect tax payments/filings.
 

The steps to correct a pay period differ depending on your subscription. If you're using Basic/Standard/Enhanced, you'll be able to edit the paycheck's dates.
 

Here's how:

  1. In your top menu bar, go to Employees, then Edit/Void Paychecks.
  2. Locate the paycheck with incorrect information and double-click it.
  3. Click Paycheck Detail in your Paycheck Summary section.
  4. Enter the appropriate information in your Pay Period fields.
  5. Hit OK.
  6. Select Save & Close, then choose Yes to record all changes.


In the event you're using our Payroll Assisted plan, you can only edit pay period dates on paychecks that haven't been transmitted yet. Rather than voiding and recreating them, which can cause backdated payroll or additional amendment fees, you're able to manually enter the correct period in your memo area:

  1. Return to the Edit/Void Paychecks window and access the paycheck.
  2. Input your info in the Memo field.
  3. Click Save and Close, then Yes.


I've included a useful resource where you'll be able to find additional details about correcting pay period dates: Incorrect pay period dates
 

I'll be here to help if there's any questions. Have a great day!

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up