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Level 1

Our August payroll, which was supposed to be paid by 8/31, was delayed to 9/4. The Payroll Liability due for IRS is usually the 15th of the next month and the liability for August payroll should have been 9/15, but QB doesn't show the Payroll Liability for Period of August, and it shows the next due is 10/10 for "Period of September." How can I pay the liability for the August payroll? Or should I pay the liability twice (the one is for delayed August Payroll and the other is for September Payroll) by October 10?


Thank you for reaching out here in the Community for assistance, @M3PB!


Let's review the settings of your payroll liability schedule so you can pay your payroll liability for August.

  1. Go to Employees.
  2. Select Payroll Setup.
  3. Under Taxes, select Schedule payments.
  4. Choose your federal tax.
  5. Click Edit.
  6. Select Finish.
  7. Click Continue.
  8. Select Go to Payroll Center.

Once you've reviewed your liability schedule, you can go back and pay your payroll liability. To do so:

  1. Go to Employees.
  2. Select Payroll Center.
  3. Click Pay Liabilities.
  4. Choose your federal tax.
  5. Select View/Pay.
  6. Click Save & Close.

To add, here's an article you can read to learn more about your scheduled liability payment and paying your taxes: Set Up and Pay Scheduled or Custom (Unscheduled) Liabilities.


Lastly, you can always visit our Help Articles page for QuickBooks Desktop Payroll in case you need some related articles for your future payroll tasks.


If there's anything else that I can help you with, please let me know in the comment section down below. I'll be always around ready to help.

Level 1

Thank you for your advice. I've reviewed them already and everything is in order.

The difference was caused by the late Payroll for Aug 2019, I failed the payment on Aug 30 but send it on Sep 5 for the period of Aug 1~Aug 31.


What I wanted to ask was how I can change the Period in the Pay & Liability scheduled list shows as "Sep 2019" to "Aug 2019." Or shouldn't I change it because the Payroll was not sent within August but delayed to September 5, should I? If the latter is the case, as the next Payroll is to be paid on Sep 30, should I pay no Liability for the Period of Aug 2019 but double the Liability for the Period of Sep 2019?  

Not applicable

Hello, @M3PB.


I can help add some details regarding your scenario.


To verify the period for your liability payment, you'll need to contact your State Tax Agency. They can assist you with this and determine if you need to pay the August period together with the liability for September's period.


For other payroll related articles you can check in the future, you can also visit this link: Payroll Desktop Guide.


If you have additional question about your payroll liability, do let me know. I'll be here to help.

Level 1

I was curious if you ever found out how to change the payroll period as I just had the same thing happen. i sent my November payroll late and now it only shows a tax liability for December that shows it being due mid January. My husband is our only employee so sending late was not a issue I thought. We are required to pay quarterly but I choose to pay monthly. I planed on just sending double when I send the December liability. When I send my December payroll will it show a second liability for December or will it show a January liability for my December payroll?


Thanks for joining this thread, Sigafoos.


Let me share how the tax liability in QuickBooks works. 


Regardless of when the pay period is, QB will refer to the date when the employees are being paid. Quickbooks will always follow the schedule provided by the IRS. For example, I worked from November 16 to November 30 and my paycheck date will be on January 15, 2020, this means that my tax liability is part of January.


Let's make sure that our tax calculations are accurate by getting the latest payroll tax table

You can post again here if you have follow-up questions with payroll liability account.

Level 1

Thank you, that makes sense!😀 So when I send my payroll the end of Dec, for the December pay period I will have another tax liability for that payroll and it will just say for Dec period again, correct?


Thanks for getting back to us, @Sigafoos.


Yes, that is correct! As long as your husband's paycheck date is set to December, the tax liability will be for that specific period.


Just in case, I'll add these articles for future reference:


Please let me know if you have any other issues or concerns by leaving a comment below, and I'll get to you as soon as possible. I'm always happy to help. Have a wonderful day!

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