Showing results for 
Search instead for 
Did you mean: 
Not applicable

Payroll salary using general ledger custom chart of accounts

I need to know how I can setup an employee or change an existing employee's salary and withholding accounts so they correspond to my client's existing chart of accounts.


I also need to know if it is possible to update an officer employee's 2018 W-2 for their health insurance premiums reimbursement?

1 Comment
QuickBooks Team

Re: Payroll salary using general ledger custom chart of accounts

Hi there, macbarham.


You can update the payroll withholding accounts by following these steps:

  1. Click the Gear icon located in the upper right-hand corner.
  2. Under Your Company, click Payroll Settings.
  3. Under Preferences, click Accounting.
  4. From the Accounting Preferences page, select the correct account from the drop-down list. 
  5. Click OK.
  6. Under Want to update existing transactions, too?, choose the Starting Date and click the Update button.
  7. Click OK.

Once you run payroll, the transactions will be moved to the accounts you selected from the settings.


Here's also an article for more information: Payroll accounting preferences.


To update the health insurance, you can follow the steps in this article: Employer-Sponsored Health Coverage W-2 Entry.


I'll be around if you need more help with QuickBooks. Thanks.

Need to get in touch?

Contact us