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payroll

I want to set up a separate payroll schedule for Christmas bonuses.  How do I appy multiple schedules to my employees

Solved
Best answer 12-12-2018

Accepted Solutions
Moderator

Re: payroll

Thanks for your reply, benz.

 

Let me share some insights about changing the memo and the pay period of a bonus paycheck.

 

You can update the memo of the paycheck by going to the employee's transaction. Please be reminded that we are unable to remove the pay period of a bonus check.

 

Here's how to create a bonus check:

  1. Click Employees at the top, then choose Pay Employees.
  2. Select Unscheduled Payroll from the list.
  3. Select the employee you want to create a bonus check, then select the Open Paycheck Detail button.
  4. Under the Earnings section, select in the Bonus Item Name column to get a drop-down menu
  5. Reminder: All earnings items and information besides the bonus item should be removed from the paycheck detail as needed.
  6. In the Rate column, enter the gross amount of the bonus.
  7. Adjust federal and/or state withholding taxes as needed.
  8. Select Save and Close or Save and Next to continue creating additional bonus paychecks.

Once done, go to the Employee Center and update the memo field.

 

Here's how:

  1. Select Employees at the top, then choose Employee Center.
  2. Click the employee's name, then double-click the bonus paycheck.
  3. Update the Memo field (see screenshot).
  4. Click Save & Close.

Check out this article for more details: Pay A Bonus On Separate Paychecks In QuickBooks Desktop Payroll.

 

That's it. I'm always here if you need anything else. Feel free to ping me in the comments below. Have a lovely day.image.png

View solution in original post

8 Comments
BRC
Established Community Backer ***

Re: payroll

Employees only have one schedule. 

Cases like a bonus run are handled using the unscheduled payroll option.

Not applicable

Re: payroll

OK then how do I change the memo line and take out the "pay period..."

Moderator

Re: payroll

Thanks for your reply, benz.

 

Let me share some insights about changing the memo and the pay period of a bonus paycheck.

 

You can update the memo of the paycheck by going to the employee's transaction. Please be reminded that we are unable to remove the pay period of a bonus check.

 

Here's how to create a bonus check:

  1. Click Employees at the top, then choose Pay Employees.
  2. Select Unscheduled Payroll from the list.
  3. Select the employee you want to create a bonus check, then select the Open Paycheck Detail button.
  4. Under the Earnings section, select in the Bonus Item Name column to get a drop-down menu
  5. Reminder: All earnings items and information besides the bonus item should be removed from the paycheck detail as needed.
  6. In the Rate column, enter the gross amount of the bonus.
  7. Adjust federal and/or state withholding taxes as needed.
  8. Select Save and Close or Save and Next to continue creating additional bonus paychecks.

Once done, go to the Employee Center and update the memo field.

 

Here's how:

  1. Select Employees at the top, then choose Employee Center.
  2. Click the employee's name, then double-click the bonus paycheck.
  3. Update the Memo field (see screenshot).
  4. Click Save & Close.

Check out this article for more details: Pay A Bonus On Separate Paychecks In QuickBooks Desktop Payroll.

 

That's it. I'm always here if you need anything else. Feel free to ping me in the comments below. Have a lovely day.image.png

View solution in original post

Not applicable

Re: payroll

Thanks so much for your help.  That one extra step was what I needed.  Perfect.

Moderator

Re: payroll

Thanks for your prompt response and you're always welcome, benz.

 

I'm happy you've successfully updated the memo field of the bonus check.

 

Please visit us here in the Community in case you have other questions about QuickBooks Desktop. I'll get back here as soon as I can to help you again. Enjoy your day!

Not applicable

Re: payroll

I have followed the steps but when I print the check the Pay period is still there with my other memo to the right and cut off.  I am seriously desperate right now to get that off!

Not applicable

Re: payroll

Cannot delete my duplicate post but I did find a solution.

 

Edit/preferences/Payroll& Employees/Pay Stub & Voucher Printing/   Unmark the box that says "Pay period in check memo".  After I printed the checks I went back in and marked the box. 

Moderator

Re: payroll

Welcome and thanks for joining this conversation, @bdsh.

 

I'm glad to know that you've already resolved this. Also, I appreciate you sharing the detailed steps you've done in the Community to get this working. Posting your experience here will help other customers to use this as an additional solution if they get the same issue.​

 

Just in case you need it, you can also check out these articles for future reference:

 

 

Let me thank you for being a part of our QuickBooks family. Please post again should you have any follow-up questions. I'm always here to answer them. Cheering you to continued success!

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