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I have to ask my employer for a paystub every pay period. Is there a way things can be set up where a paystub automatically goes out  when payroll is done?

1 Comment 1
Joesem M
QuickBooks Team


Thanks for posting the Community space, @Mark99.


You can inform your employer to set up QuickBooks Workforce. Then, invite you, so you'll be able to view, print your pay stubs and W-2s online.


Here's how your employer can invite you:


  1. Go to the Workers or Payroll menu, and select Employees.
  • For a new employee, select Add an employee.
  • For an existing employee, select the employee’s name, then select Edit ✎ next to Pay.

       2. Add your employee's info, including their email address.

       3. Select the Invite this employee to view their pay stubs and W-2’s Online checkbox.

       4. Press Done.


You can provide this article to your employer for more details: Invite employees to see pay stubs and W-2s online.


Then, you'll receive an invitation through email to accept your Workforce invite. This invite is valid for 30 days from the day it was sent by your employer. I'll guide you how:


  1. Look for an email from Intuit Services(do_not_reply with the subject "Finish setting up with [business name].
  2. Open the email and tick the Get access to paychecks link to accept the invitation. 
  3. Create an Intuit account with your email and a password, or sign in with your existing account.

Once everything is set up, you can now have access to your paychecks:


  1. Go to and sign in.
  2. Select Paychecks.
  3. View, download or print your latest paycheck or past paychecks.

See this article for more details on how to view your paychecks and W-2s online in QuickBooks Workforce.


Additionally, here are some helpful references that you can check to help manage your paychecks and W-2s:


Please don't hesitate to leave a reply below if you any other concerns or additional questions. You can always tag me in your comments.


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