Showing results for 
Search instead for 
Did you mean: 
Level 1

Previous payrolls paid before we had QB

I paid a few thousand dollars to my employee from our business account on business checks before we got QB Payroll. How will it hurt us if I don't add all of these payments to our QB account? Will it hurt us when filing our taxes? Will we be losing money? Not sure how it effects us if I don't add it to QB.


Thanks so much. 

1 Comment
QuickBooks Team

Previous payrolls paid before we had QB

Hi LRalda0427, 


I can help share some details about how to handle previous payrolls and get you started. 


One of our goals is to make sure you'll have a worry-free tax season. Therefore, to stay compliant with the IRS and State agencies, you need to record the paychecks you've issued outside and within QuickBooks.


This is to avoid issues upon filing your tax forms and reporting the wages, tips and other compensation paid to the employees come tax time. For further reference, I've added an IRS article link below:


Understanding Employment Taxes


In case you need further assistance in entering prior payroll information, check out the steps below:

  1. Go to Workers in the left navigation panel, then Employees
  2. Click the Get Started button. 
  3. Follow the prompt in setting up the employees' information. 
  4. Click Enter Prior Payroll

Here's an article for more details:


Prior payroll overview in Online Payroll


Since you're new to QuickBooks Online payroll, refer to the one-stop hub article below to all payroll related concerns:


QuickBooks Online Payroll hub


These resources can help get you started with using QuickBooks Online Payroll. 


Don't hesitate to leave me a response below if you have other questions in mind. I'll always be here to guide you through.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us