Hello there, EKM2023.
You can enter an actual bank deposit to reimburse the expense used in paying your employees. This way, you'll not have to pay them twice. Just access the company file where you'll need to reimburse. Then, you can follow these steps on how to create a deposit.
- Go to the Banking menu.
- Select Make Deposits.
- When prompted to the Payments to Deposit window, click Cancel.
- Enter the deposit details in the Make Deposits window.
You can use this articles for more details in entering a deposit: Record and make Bank Deposits in QuickBooks Desktop.
For further assistance in using the correct accounts, I'd suggest reaching out to an accountant.
Let me know if there's anything else that you need help with. You take care and have a great day!